Forms

Due to the ongoing coronavirus pandemic, several regulations have been adjusted/suspended to support students in their educational success. Please review the petitions below if you wish to change grading mode or withdraw from courses due to the COVID-19 Pandemic.

• Summer 2022 Pass / No Pass Request

  • Use this petition if you do not want to receive a letter grade in a class, but instead receive a Pass or No Pass notation on your transcript.

    • Not all classes will offer the Pass/No Pass grading option so please check the catalog or speak to an Academic Counselor to ensure the class offers this grading option. 
    • The deadline to petition Pass/No Pass grading for Summer 2022 courses is August 5, 2022. 
  • It is strongly suggested you speak with an academic counselor, at (805) 289-6448, before opting into Pass/No Pass for a course.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
     

• Spring 2020-Fall 2022 Excused Withdrawal Petition

  • This petition is used to request an Excused Withdrawal due to the COVID-19 Pandemic for your Spring 2020 - Fall 2022 class(es). 
  • The deadline to request this petition without verifiable, supporting documentation is December 31, 2022. This applies to requests due to COVID-19 Pandemic Related only. 
  • We recommend you contact your Counseling Office, Financial Aid Office, Transfer Center or other programs in which you are enrolled (ex: CalWorks, EAC, EOPS, Veterans, etc.) to better understand the potential consequences for requesting an Excused Withdrawal.

Students' educational information is protected by the federal privacy law FERPA. 

• If you would like to the one time release of your academic information to a third party please contact vcadmissions@vcccd.edu.

• Change Admissions Acceptance Email Petition
  • Use this petition when you applied to the college with an email you no longer have access to and cannot receive your acceptance email.
• Chosen or Preferred Name Change Petition
  • Use this petition to update the first name you wish to be know by if you did not indicate one on the admission application.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Date of Birth Correction Petition
  • Use this petition to update your date of birth.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Legal Name Change Petition
  • Use this petition to update your legal name.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Merge Two Student Accounts Petition
  • Use this petition if you have two student ID numbers and need to merge your records.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Social Security Number / Taxpayer ID Number Change Petition
  • Use this petition to correct your SSN or TIN on file.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Request for Student Taxpayer ID Number
  • Use this petition if you do not have a SSN or TIN, or you do not wish to provide your TIN to VCCCD.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.

• Course Repeat Petition - 4th Repeat Based on Extenuating Circumstances
  • This petition is to be completed when you are petitioning to retake a course for a 4th time because you have received a substandard grade (D, F, NP, or W) three times. 
  • Please contact a counselor at (805) 289-6448 to start the petition process.

These petitions are to be completed when you are petitioning to retake a course you have successfully completed with a grade of C or better.

• Course Repeat Petition - Legally Mandated Training
  • Use this petition when you need to retake a course to maintain a license or industry standard, the course is required by statue or regulation as a condition of employment, and you are currently employed or actively seeking employment.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Course Repeat Petition - Significant Change in Industry or Licensure Standard
  • Use this petition when you need to retake a course to maintain a license or industry standard, there has been a significant change in industry standards, and the course must be taken again for employment or licensure.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Course Repeat Petition - Significant Lapse of Time
  • Use this petition when the course you need to retake was completed more than 3 years ago and VCCCD has established a recency prerequisite for the course.
  • This petition may also be used when the institution you wish to transfer to has established a recency requirement for the course.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.

Previously Credit by Examination

Per VCCCD BP/AP 4235, the Petition for Credit for Prior Learning will be completed by the student and the academic counselor. 

Call the counseling office to get started.

• Courses on this list are unavailable for Credit for Prior Learning and may not be petitioned.

Dual Enrollment is for High School students (and younger) who want to take college classes while they are still in high school. Please see our dual enrollment page for more detailed instructions.

• Dual Enrollment - Recommendation e-form
  • Work with your high school principal/designee to pick your recommended college courses.
    • List all recommended courses on your Dual Enrollment - Recommendation e-form.
  • Enter your high school high school principal/designee  and parent/guardian's email addresses into the e-form so they can review and sign the recommendations
    • This form must be signed by the high school principal/designee, student, and the student's parent/guardian before it can be processed by Admissions & Records.
  • Home school Students: Download your Private School Affidavit and attach it to the e-form.
    • Click here for more information

  • Students 8^th grade or lower: Must request instructor permission prior to registering

    • Please contact your instructor directly for permissions to register.
      • You may find the instructor's email in our Online Directory or the Online Schedule of Classes.
    • If approved the instructor will submit the Instructor Authorization to Admit a Dual Enrollment Student (8th Grade & Below).
      • The form is available to the instructor in their faculty portal, under VC Faculty Forms.

  • YOUR DUAL ENROLLMENT e-FORM WILL BE AUTOMATICALLY ROUTED FOR PROCESSING WHEN YOU CLICK SUBMIT.

  • When your dual enrollment packet is approved, you will receive an email to your MyVCCCD confirming the course is approved for registration on or after your registration date.

If you have previously picked up your first, complimentary diploma from Ventura College and wish to order a second, duplicate diploma, please click on the link below to place your order. Duplicate diploma orders cost $15 per diploma.

Students who graduated in the most recent term and have never received a diploma should check their MyVCCCD email with instructions for claiming their first, complimentary diploma.

• Order Duplicate Diploma

Are you close to completing the requirements for your degree or certificate? Apply for graduation by making an appointment with an academic counselor.

• Call (805) 289-6457 or make an appointment through your MyVCCCD portal by clicking on Starfish
• Graduation application deadlines are listed in the Registration Calendar

• Application for Departmental Proficiency Award
  • Use this petition to request a Proficiency Award.
  • Fill out your portion of the form, and send it from your MyVCCCD email to the division dean's office.
    • You may find the division dean information on the Deans and Divisions webpage.
  • Upload your completed petition through the Secure Form Submission button in the sidebar.

Most course registration can be done through your MyVCCCD portal. If you are experiencing issues with adding and dropping courses, please contact the Admissions & Records office immediately.

• Audit Petition
  • Use this petition to request to audit a lecture course. Do not register in a course you intend to audit.
    • Courses on this list are unavailable for Audit and may not be petitioned.
  • Fill out your portion of the form, and it will be electronically routed to your instructor's VCCCD email for review.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
  • You will be notified on the petition decision and required to pay fees for approved petitions prior to any participation in the course.
• Audit for Incomplete Make Up Work Petition
  • Use this petition to request auditing and Canvas access to a class you are completing Incomplete make up work.
  • Fill out your portion of the form and input your instructors @vcccd.edu email address for petition approval.
    • You may find the receiving instructor's email in our Online Directory.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Community Course Registration Petition
  • Use this petition to request community class registration for classes unavailable for audit, where you have exhausted all credit course repeatability.
    • Courses on this list are unavailable for audit and may petitioned for community class registration, if you have taken it for credit as many times as allowable in the college catalog.
  • Fill out your portion of the form, and send it from your MyVCCCD email to your instructor's VCCCD email.
    • You may find the instructor's email in our Online Directory.
  • The instructor will forward the petition to vcadmissions@vcccd.edu for review and processing. 
  • You will be notified on the petition decision and required to pay fees for approved petitions prior to any participation in the course.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Independent Studies Petition
  • Use this petition if you are planning to register into a V90 Directed Studies course.
  • Please contact your instructor directly for the completion of this form. If your Instructor authorizes you to take their class, they will complete this form in their faculty portal, under VC Faculty e-Forms.
• Late Add Petition
  • Use this petition when you have been attending a class prior to the last day to add, but extenuating circumstances prevented you from registering.
  • Please contact your instructor directly for the completion of this form. If your Instructor authorizes you to take their class, they will complete this form in their faculty portal, under VC Faculty e-Forms.
• Level or Section Transfer Petition
  • Use this petition when the add/drop period has passed, and you can no longer attend your class due to scheduling conflicts. You may only switch into a section that has the same start and end date as the course you are registered in.
  • You may also use this form after the add/drop period, and you want to switch into a higher or lower level of a course, for example Math. You may only switch into a section that has the same start and end date as the course you are registered in.
  • Fill out your portion of the form and input your instructor and division deans @vcccd.edu email address for petition approval.
    • You may find the receiving instructor's email in our Online Directory.
• Pass / No Pass Petition
  • Use this petition if you do not want to receive a letter grade in a class, but instead receive a Pass or No Pass notation on your transcript.
    • Some courses are not available for the Pass / No Pass grading option and may not be petitioned. Check this list, maintained by the Office of Academic Affairs and Student Learning, to see the available grading modes for each course.
    • The deadline to petition Pass / No Pass Grade Mode is included in the Academic Calendar and the Online Schedule of Classes.
  • It is strongly suggested you speak with an academic counselor, at (805) 289-6448, before opting into Pass / No Pass for a course.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Reinstatement Petition
  • Use this petition when you have accidentally dropped a class you already paid for.
  • Please contact your instructor directly for the completion of this form. If your Instructor authorizes you to take their class, they will complete this form in their faculty portal, under VC Faculty e-Forms.

Questions about your residency determination for tuition purposes? Please call the Admissions & Records Office for assistance, at (805) 289-6457.

• AB 540 - California Nonresident Tuition Exemption Request
  • Use this petition if you do not qualify for a residency reclassification and have attended a minimum of 3 years in a California high school and graduated from a California high school, and meet all the requirements outlined on the form.
    • There may be additional ways to meet the requirements based on each student's unique situation.
  • You may only use this form if you are currently residing in California. This form is not applicable to students living outside California taking Distance Education classes.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Active Duty Military Nonresident Tuition Exemption Petition
  • Use this petition if you are an active duty service member (or spouse/dependent of an active duty service member) accepted as a nonresident for tuition purposes, who is stationed in California and does not qualify for a residency reclassification.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• California Veterans Nonresident Tuition Exemption Petition
  • Use this petition if you are a veteran accepted as a nonresident for tuition purposes, who does not qualify for a residency reclassification, you were discharged in California within the last two years, and meet the all the petition requirements.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• California Veterans Nonresident Tuition Exemption / VACA / AB13 Petition
  • Use this petition if you are a veteran accepted as a nonresident for tuition purposes, who does not qualify for a residency reclassification or the Veterans Nonresident Tuition Exemption, and meet the all the petition requirements.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Police Academy Trainee Nonresident Tuition Exemption Petition
  • Use this petition if you are a police academy trainee accepted as a nonresident for tuition purposes, who is completing the Basic Law Enforcement Academy as a condition of employment with a law enforcement agency.
  • The form will be signed by the agency personnel and training unit contact. They will be prompted to enter their email address to verify their identity. They will only enter their agency work email.
• Residency Reclassification Request
  • Use this petition if you were accepted as a nonresident for tuition purposes and wish to request a residency reclassification.
    • You may qualify for a reclassification if you have been living in California for at least a year and a day prior to the start of the semester, are financial independent, and can provide documentation to show your intent to make California your home and your physical presence in the state.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.

Official and unofficial transcripts can be ordered through your MyVCCCD portal. 

If you do not have access to your portal, order your transcripts by clicking on the link below.

• Order your official transcript here

Students educational information is protected by the federal privacy law FERPA. 

• Most verifications can be requested, for free, through your MyVCCCD portal, under the Register/Pay tab.
  • For a step-by-step guide, click here.
• Verification Request
  • Use this petition to request our office to fill out a verification request for enrollment, military ID, auto insurance, child care, anticipated graduation, etc.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Verification of Non Enrollment Request
  • Use this petition if you need a verification that you have not applied and/or enrolled in courses at Ventura College.

• Veteran/Active Duty Priority Registration
  • Verify your status by submitting a copy of your DD214 or military ID through the Secure Form Submission button in the sidebar.
    • Make sure to note the submission is for priority registration.
• Veteran GI Bill_® Initial Set Up
  • For veterans wanting to use their GI Bill_® Benefits follow these steps to get started:
    • Apply for benefits
    • Submit your Certificate of Eligibility and DD214 through the Secure Form Submission button in the sidebar.
    • Submit official high school, college, and Joint Services Transcripts to Admissions & Records
• Veterans Agreement & Request for Certification
  • Use this petition to request certification for your GI Bill_® Benefits. This form must be completed for every semester you wish to be certified.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.

• Excused Withdrawal Petition

  • Use this petition when you have not dropped the class, or you have a W in the class and you wish to withdraw due to circumstances beyond your control.
    • If approved, a notation of EW will appear on your transcript instead of a letter grade or W.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.
• Military Withdrawal Petition
  • Use this petition to withdraw from your courses because you are a member of an active or reserve United States military service and received orders compelling withdrawal from courses.
    • If approved, a notation of MW will appear on your transcript instead of a letter grade or W and a refund will be issued.
  • When you sign this form, you will be prompted to enter your email address to verify your identity. Only enter your MyVCCCD email.