Student Business Office

Making an ePayment

Students with open account balances to pay may make a payment online using the myVCCCD portal.

 Steps To Make an ePayment:

1. Log into MyVCCCD and go to the left sidebar where it says Registration & Payments
2. Click on Registration & Payments and then from the dropdown list, click Payment Options
3. Once in Payment Options, scroll down to Pay Now where you will see a button for ePayment that you will click
4. After clicking ePayment there will be an option on the left side where you can Make a Payment
5. From this point you will be able to make a payment if you have an open balance. Also note that the ePayment portal is also where you can sign up for a payment plan for your current semester fees. 

Refund Disbursements

Students with a credit balance (displayed as a negative number) must  submit a Refund Request Form (located on the sidebar).  All request are processed in the order in which they are received. Please allow 2-3 weeks for receipt of your refund.

 Regulations:

• Students must drop their class by the refund deadline in order to be reimbursed. 
• Refunds will NOT be authorized for drops or withdrawals occurring after the deadline date.
• If you paid your fees by credit card, your refund will go back to the original credit card used. If you paid with cash or check, a refund check will be mailed to you.
• If you received tuition assistance, you may not be eligible for a refund mid semester due to billing adjustments occurring at the end of the semester. 
• A refund for dropped courses will be charged a $10 administrative fee.

Military Tuition Assistance is a benefit paid to the school for eligible military student recipients who are active members of the Army, Navy, Marines, Air Force, and Coast Guard. The student is awarded the TA benefit with the understanding that the student will attend the entire semester. Ventura College is required to calculate Military Tuition Assistance (TA) earned when a military student using TA withdraws.

As participants in the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU), students who officially or unofficially withdraw from a course before completing 61% of the semester have not earned 100% of the amount of their voucher for the withdrawn course.

Ventura College is required to return the unearned portion of the TA funds to the military service that provided the TA funding. Unearned TA funds that are returned to the appropriate military branch of service will become a debt to the student. Ventura College will calculate the amount of unearned Tuition Assistance funds using the official last date of attendance, as determined by the institution’s attendance records. The last date of attendance is used to determine the number of days completed.

To remain in compliance with the Department of Defense’s policy, the college will return any unearned TA funds through at least 60% of the semester on a prorated basis. The amount of unearned TA that is returned is based on the date of withdrawal from the course.

After 60% of the semester has passed, TA will not be evaluated for a return to the DOD.

As an institution, the DOD will be billed after 60% of the semester has passed to reduce the amount of incorrect TA funds being disbursed by the DOD. We will only bill for the amount the student earned given their enrollment.

Refund Policy for Short Term Classes

Unearned TA funds will be returned on a prorated basis, depending on the length of the course. To determine the amount of TA that needs to be returned, the institution will determine the date the withdrawal was submitted, and then divide that by the number of days in the term to determine the percentage of TA that was earned by the student.

The return of TA funds may result in a balance due on the student account. In instances where a Service member stops attending due to verifiable military service obligation, Ventura College will work with the affected Service member to identify solutions that will not result in student debt for the returned portion.