Maintaining Your Federal Work-Study Eligibility
To continue participating in the Federal Work-Study (FWS) program, you must remain eligible throughout the academic year.
Maintain Satisfactory Academic Progress (SAP)
You must continue to meet Ventura College's Satisfactory Academic Progress (SAP) standards. Your academic progress is reviewed at the end of each semester.
If you are placed on Warning, Probation, Suspension, Maximum Time Frame, or Academic Plan, you may not be eligible to continue working until your financial aid eligibility has been reviewed and, if applicable, your appeal or required documentation has been approved by the Financial Aid Office.
If your eligibility changes, you will be notified by the Financial Aid Office regarding your work-study status and any additional steps required before you may resume working.
Submit Timesheets on Time
You are responsible for submitting your timesheet by each payroll deadline. Failure to submit a timesheet may result in the cancellation of your Federal Work-Study award.
If you are unable to report to work because of illness or another unexpected circumstance, notify your supervisor as soon as possible.
Remain Enrolled
You must remain enrolled in at least 6 eligible units (half-time) and continue to meet all Federal Work-Study eligibility requirements throughout your employment.
Ask for Help Early
If you are experiencing academic, financial, or personal challenges that may affect your Federal Work-Study eligibility, we encourage you to contact the Financial Aid Office as soon as possible. Our team is here to help you understand your options and connect you with available resources to support your success.
Questions about your eligibility? Contact the Ventura College Financial Aid Office before making changes to your enrollment or if you have concerns about your academic standing.
Funding allocation changes.
Due to funding limitations, it is possible that FWS allocations may be reduced for all students if there are not sufficient funds to cover projected earnings.
If, after being awarded, a student receives additional aid (scholarships, EOPS, CARE, or other resources related to their education), their financial aid award will be reviewed and adjusted accordingly. This may result in a reduction of their work-study award. Both student and supervisor will be notified of this change.
Federal work study award may be increased.
If there are FWS funds available and the student's financial aid eligibility has not been met, the student award may be increased. This action is reviewed by the Financial Aid Office on a case-by-case basis.
