Evaluation
SAP will be evaluated after each term. Calculation includes the cumulative number of units completed/transferred to VCCCD divided by the cumulative number of units attempted and/or transferred to VCCCD. Once the calculation is performed, the student’s SAP status will be posted on the student’s MyVCCCD portal.
External Transcript Evaluation Request: Students who have completed coursework at another regionally accredited college or university can request an official evaluation of transcript(s) to see how the coursework applies to the current academic goal. Transferable degree applicable units count toward Pace and Maximum Time Frame calculations. It is the student's responsibility to request a transfer coursework evaluation when updating the program of study (major).
Once transcripts are received and evaluated, they will be included in the following term’s SAP calculation.
| Standard |
Minimum Requirement |
|---|
| Qualitative Standard |
A 2.00 minimum cumulative grade point average (GPA) in all coursework attempted. |
| Quantitative Standard |
A 67% minimum course completion of all coursework attempted.* |
| Maximum Time Frame |
Attempted units may not exceed 150% of the number of units required to complete your educational objective. |
*Standard rounding rules apply when calculating a student's quantitative measurement.
Grades
When calculating the above standards, grades of A, B, C, D, P, CR (Credit), or CRE (Credit by exam) are considered completed coursework. Grades of F, I (Incomplete), IP (In Progress), W (Withdrawal), EW (Excused Withdrawal) **, MW (Military Withdrawal), NC (No Credit), NP (No Pass), and RD (Record Delayed) are not considered completed coursework. All grades are considered attempted units.
**EW grades specifically issued due to COVID-19 between Spring 2020 and Spring 2023, will not impact a student's SAP standing.
Remedial and English as a Second Language (ESL) Courses
Students may be eligible to receive financial aid for remedial and ESL coursework if these courses are prerequisites for entry into a regular college program. These units are considered the same as credit courses for tuition and full-time academic standing. Credits for remedial and ESL coursework are included in the qualitative calculation (2.00 minimum cumulative grade point average) and quantitative/pace calculation (67% minimum course completion rate) but do not count towards maximum timeframe. For a comprehensive list of remedial and ESL classes, students can refer to the college catalog.
Repeated Coursework
Courses that a student previously passed can only be repeated once in the student’s enrollment status to count for federal and state financial aid eligibility. After the second time, the course is taken and a passing grade is earned, the credit hours for the repeated course will be excluded from financial aid enrollment.
