Determination of disability is recommended to be performed in one of three ways:
1 - Personal observation by a certificated DSPS staff member in conjunction with the student self-report, may verify the existence of an observable disability. This procedure should be used to verify conditions that can be readily identified or seen, e.g., quadriplegia, paraplegia, amputation, cerebral palsy, blindness or deafness. The observed disability and educational limitation(s) of the student must be documented in the student’s file.
2 - Certificated DSPS staff, may verify a student’s disability based on existing documentation from another public or private non-profit agency serving people with disabilities such as Department of Veterans Affairs, Department of Rehabilitation, K-12, Independent Living Center, disability specific agency, DMV, Social Security, etc. Emphasis should be given to the quality of the documentation rather than recency.
3 - If the student's disability cannot be verified based on personal observation or a review of existing documentation, a certificated DSPS staff member, such as a Learning Disabilities Specialist, Psychologist, or Licensed Clinical Social Worker (LCSW) may document the existence of a disability based on their assessment of the student in accordance with their license or certification.
The disabling condition must be documented in the student’s file with a statement of the student’s educational limitation(s). The name and address of the professional and/or agency verifying the disability should also appear on the document. This documentation must be in the student’s file along with a statement of the student’s educational limitation(s).