PAYMENT POLICIES
Payment Procedures: The college's 18 week long semester is divided into four billing cycles, each a little over four weeks in length. Your invoice for childcare is emailed according to our billing schedule. The billing schedule shows the due date if the account is not paid by the due date the account is considered past due. Payments must be made directly to the Student Business Office located in the Student Services Center on Ventura College Campus. Payments may be made in person, by phone, or mailed to the SBO. Please have your 900# available, and write your 900# in the memo section of your check. Please note families are obligated to pay for their contracted time regardless of their child’s attendance. Tuition adjustments are not made for holidays, vacations, absences due to illness, staff development days, suspension for disciplinary problems, non-compliance with medical requirements, or school closings beyond our control.
Calculation of Billing Fees: The tuition rate shown on your contract, the schedule and in the handbook is a four week amount. Our billing is based on the semester dates with each semester divided into four billings. This makes each billing four and a half weeks. Therefore, your fee will be the amount showing on your contract divided by four and multiplied by four and a half. This amount will be the same unless you change your schedule.
Example: If you signed up for the 2-day Community Toddler Program for $205.00 your fee would be as follows:
$205.00/4 = $51.25 weekly rate $51.25 x 4.5 weeks = $230.63 fee each billing.
Registration Fee: Each child enrolled in the Orfalea CDC, for the first time, will be charged a non-refundable $50 registration fee to secure his/her space for the semester. Each child enrolling in subsequent semesters will be charged a non-refundable $35 registration fee, per semester, to secure his/her space. This fee must be paid to the Student Business Office prior to the first day of attendance.
Two-Week Deposit: Each child enrolled in the Orfalea CDC, for the first time, will be charged a two week deposit. The deposit will be held until the child is withdrawn from the program. The deposit will then be applied against the last invoice balance. This deposit must be paid to the Student Business Office prior to the first day of attendance.
Contract Adjustment (schedule changes): During the college add/drop period (before the Fall and Spring semesters begin) families can request schedule changes. Requests must be in writing, are dependent on space available and will only take effect when the director approves the change. After the add/drop period ends, there will be a $50 processing fee for all approved schedule change requests. Requests for schedule changes must be made in advance, in writing and will be approved based on space available and Center staffing levels. Tuition may be prorated if approved.
Extra Hours: Arrangements for occasional extra hours can be made with approval from the director. These arrangements must be made in advance, in writing and will be approved only if space is available. The fee for extra hours is the child's regular rate plus $1, per hour. To request extra hours, please fill out an Extra Hours/Change Request form.
Early Drop Off/Late Pick-Up Policy: A $5 fee is charged for every 15-minutes, or portion there of, for a child dropped off early or picked up more than five minutes late without prior approval from the director. For any child not picked up by 1:30, closing time, a fee of $10 will be charged, plus $5 for every 15-minutes or portion there of.
Account in Arrears: If an account is not paid by the second Friday of the billing cycle the account will be considered past due. The child will not be able to attend their class on the following Monday and may be removed from the program.
Past-Due Fees and Tuition: Past-due fees and tuition for children no longer enrolled will be charged with a hold to the parent’s account at the college business office. Individuals with accounts on hold are not able to register for classes and may result in garnishment of a tax refund from the State of California.
Withdrawal: If a child is withdrawn from the Orfalea Child Development Center, the tuition due shall be prorated according to the time in attendance. Additionally, you must give the center director a written two week notice. You will be charged for two weeks if notice is not given.
Subsidized Tuition Acceptance: We do accept payments from CDR. We must have current copies of all documentation to accept payment of these programs. Parents are responsible for completing and turning in sign-in sheets for these programs. Parents also understand that by signing the tuition agreement, they are responsible for any portion of the tuition not covered by the third party. In addition, when the subsidized tuition is expired, the parent is responsible for the entire tuition payment.