Dual Enrollment students are Ventura College students, and their college education records are protected by FERPA even when the student is younger than 18 and even when the course is offered on a high school campus. 

Faculty should not discuss grades, performance, assignments, or other protected student-specific information directly with parents or guardians without an appropriate FERPA basis or release. If a parent contacts you, explain that the college works directly with the student regarding the student's academic record and direct broader program concerns to the appropriate college contact. 

Communication with high school personnel about attendance or student concerns should use the established CCAP communication process and comply with FERPA and applicable Ventura College procedures. When uncertain, consult the appropriate dean or Dual Enrollment administrator before sharing protected information. 

Attendance, Absences, and Instructor Drops 

CCAP students are Ventura College students and are subject to the college course attendance and withdrawal requirements. Faculty may apply attendance and drop provisions consistent with the syllabus and Ventura College policy. 

When possible and appropriate, before dropping a CCAP student for attendance or participation, notify the designated high school CCAP contact and the Ventura College Dual Enrollment team so outreach and student support can be attempted. This notification does not remove the faculty member's authority or responsibility to follow college policy and deadlines. 

High school attendance reporting and Ventura College enrollment actions are separate processes. A high school absence, schedule change, or administrative action does not automatically add or remove a student from the college roster.  

Census, No-Shows, and Roster Verification 

Faculty must follow Ventura College procedures and deadlines for census and enrollment verification. Students who have never attended or participated should be handled under the applicable college no-show/census process. 

Do not assume that the high school enrollment roster automatically updates the Ventura College record. The official Ventura College roster is the college enrollment record. Report discrepancies as soon as they are identified rather than waiting until census or the end of the term. 

Proactive Support and Early Intervention 

Some Dual Enrollment students will experience academic, social, personal, or time-management challenges even when they entered the course with a strong academic record. Early outreach can make a major difference. 

The goal is not to lower standards. The goal is to make support visible and timely so students have a fair opportunity to meet college standards.

Here are these faculty guidelines and instructional policies cleanly formatted with headers and bullet points while keeping your original text completely intact:

Grading and Grade Symbols

The instructor of record is responsible for evaluating student work and assigning grades according to the course syllabus and college requirements. CCAP students should be evaluated according to the same academic standards that apply to the college course.

• Explain the grading system at the beginning of the course.
• Keep grade information reasonably current so students can understand their progress.
• Provide meaningful feedback and clearly communicate major deadlines.
• Direct students to Canvas or another approved college system for grade information.
• Submit final grades by the Ventura College deadline.
• When using nontraditional grade symbols or options, direct students to the Ventura College Catalog for official definitions and implications.

Academic Integrity and Artificial Intelligence

CCAP students are subject to Ventura College standards for academic integrity and student conduct. Faculty should clearly explain expectations for plagiarism, cheating, unauthorized collaboration, examinations, source citation, submission of original work, and the use of generative artificial intelligence when applicable.

• Clear expectations: Do not assume first-time college students understand how college definitions or consequences may differ from high school.
• Following procedures: When an academic integrity issue occurs, follow applicable Ventura College procedures.

Accommodations and Accessibility

Dual Enrollment students may be eligible for college disability-related accommodations. Faculty should follow Ventura College procedures for approved accommodations.

• College process required: A high school IEP or 504 Plan does not automatically direct a college instructor to provide the same accommodations in a college course. Students should be referred to the Ventura College Educational Assistance Center to complete the college process.
• Implementation: Faculty should implement accommodations communicated through the official college process.

High School Calendar vs. Ventura College Calendar

High school and college calendars may not align. High schools may have different holidays, teacher workdays, testing schedules, minimum days, assemblies, breaks, and special events.

• Review early: Review both calendars before the course begins.
• Coordination rules: Changes that affect required college instructional time should be coordinated through the appropriate Ventura College process. Faculty should not independently cancel, shorten, or substantially alter a college course because of a high school scheduling conflict without following college procedures.

Textbooks, Access Codes, and Instructional Materials

Before the course begins, confirm how required textbooks, access codes, laboratory materials, equipment, or other instructional resources will be provided. For CCAP, required textbooks and instructional materials are provided at no cost to students under the agreement.

• Communicate required materials early enough for Ventura College and the high school partner to address access issues.
• Students should not discover after instruction begins that they cannot participate because required materials were not arranged.

Here are these sections cleanly formatted with headers and bullet points while keeping your original text completely intact:

Recommended Practices for High-Quality Dual Enrollment Instruction

High-quality Dual Enrollment combines college rigor with teaching practices that help younger students build competence, confidence, and a sense of belonging as college learners.

• Make expectations explicit: Explain what "study," "participate," "college-level writing," or "prepare for an exam" means in your discipline.
• Use active learning when appropriate: Discussion, practice, labs, problem-solving, applied projects, and other active techniques can help students engage with college-level material.
• Build independence: Scaffold the transition to college expectations without reducing academic standards.
• Use inclusive and culturally and linguistically responsive practices: Connect learning to students' experiences and prior knowledge while maintaining course outcomes.
• Create a college-like learning environment: Use office hours, college communication norms, Canvas, library resources, and academic support so students learn how college functions.
• Connect students to support: Faculty are often the first people to notice when a student is struggling. Early referrals to tutoring, counseling, and other resources can prevent small problems from becoming transcript-level consequences.

High School Teacher Presence, Roles, and Responsibilities

Yes. High school teachers may remain in the classroom during Ventura College CCAP instruction, with clearly defined roles and boundaries.

Their presence can support student welfare, high school safety requirements, emergency procedures, and the partnership between Ventura College and the host high school. The high school teacher's role is supportive and supervisory. It does not include responsibility for delivering or managing the Ventura College curriculum.

Role of the High School Teacher

• Be present during Ventura College instruction.
• Monitor student well-being and respond to health or safety concerns in accordance with the host high school's procedures while minimizing disruption to college instruction.
• Be available to facilitate the high school's emergency protocols and school-specific safety procedures.
• Observe student engagement and become familiar with general course requirements so the teacher can support planning, pacing, organization, and completion of assignments during designated support periods.
• Encourage students to communicate directly with the Ventura College instructor when they have questions about course content, assignments, grades, extensions, or academic policies.

Role of the Ventura College Instructor

The Ventura College instructor is solely responsible for the academic delivery and management of the college course, including:

• Course content and instruction.
• The course syllabus.
• Assignments, readings, assessments, and examinations.
• Grading criteria and evaluation of student work.
• Academic feedback.
• Decisions regarding grades, extensions, and course-policy exceptions.
• Maintaining the academic standards established by Ventura College and the approved Course Outline of Record.

High School Teachers Should Not

• Teach, lecture, or introduce Ventura College course content.
• Modify the college syllabus, assignments, readings, or assessment criteria.
• Grade or evaluate Ventura College coursework.
• Provide academic feedback on college coursework on behalf of the Ventura College instructor.
• Negotiate grades, extensions, or exceptions to course policies on behalf of students.
• Replace student self-advocacy by communicating with the Ventura College instructor on a student's behalf when the student can appropriately communicate independently.
• Participate in or contribute to the Ventura College instructor's contractual evaluation.

Supporting Students Without Replacing Student Self-Advocacy

High school teachers are important partners in helping Dual Enrollment students adjust to college expectations. They may help students stay organized, understand deadlines, develop study habits, identify when additional support may be needed, and connect students to the appropriate support process.

• Encouraging direct communication: When a question involves course content, an assignment, grading, an extension, or an academic policy, the high school teacher should encourage the student to communicate directly with the Ventura College instructor.
• Developing independence: This approach preserves appropriate academic roles while helping students develop the independence and self-advocacy skills expected of college students.

Sharing This Guidance With High School Partners

Ventura College should share this role guidance with appropriate high school partners, including host teachers, counselors, principals, and other staff supporting CCAP courses. Providing the same guidance to both college and high school personnel helps prevent conflicting expectations and supports a consistent partnership model.

• Regular communication between Ventura College and its high school partners is encouraged so that both institutions understand their respective roles and can address operational or student-support concerns early.
• Questions involving curriculum, faculty authority, grading, FERPA, faculty evaluation, or other college academic matters should be directed to the appropriate Ventura College administrator or Dual Enrollment representative.

Here is this final set of end-of-semester responsibilities and faculty FAQs cleanly formatted with headers and bullet points while keeping your original text completely intact:

End-of-Semester Responsibilities

• Remind students of remaining assignments, examinations, and relevant deadlines.
• Review grades for accuracy and respond to appropriate student questions.
• Complete any required college attendance, census, or end-of-term processes.
• Submit final grades by the Ventura College deadline.
• Remind students that the final grade becomes part of their college academic record.
• Direct students with transcript, future enrollment, or educational-planning questions to the appropriate Ventura College office.

Faculty Frequently Asked Questions

• Can a high school teacher remain in the classroom during my CCAP course?

  Yes. Current Ventura College guidance supports the high school teacher remaining in the room with clear boundaries. The high school teacher supports student welfare, high school safety and emergency procedures, organization, and student support. The Ventura College instructor remains solely responsible for college instruction, assignments, grading, academic feedback, and academic policy decisions.

• Can I drop a CCAP student for excessive absences?

  Faculty may apply the attendance/drop provisions in the syllabus and Ventura College policy. When possible, use the established CCAP contact and Dual Enrollment process before the drop so outreach and support can be attempted.

• Can I discuss grades with a parent?

  Generally no, not without an appropriate FERPA basis or release. Work directly with the student and consult Ventura College when uncertain.

• Can a high school teacher or administrator direct my grading, assignments, or course content?

  No. Ventura College faculty maintain authority over college instruction, assignments, grading, academic feedback, and academic decisions. High school personnel may support safety, supervision, organization, and student support within the boundaries described above.

• Can the high school teacher provide academic feedback on my college assignments?

  The high school teacher should not grade, evaluate, or provide academic feedback on Ventura College coursework on behalf of the college instructor. The teacher may support organization, pacing, study habits, and student communication with the Ventura College instructor.

• Should high school staff have access to my Canvas shell?

  Routine access should not be provided solely because the class is offered at the high school. Appropriate supplemental course information may be shared through approved methods while protecting faculty content and student records.

• What if a student is in the classroom but not on my college roster?

  Report the discrepancy immediately through the established Ventura College process. Physical attendance or placement on a high school roster is not proof of official college enrollment.

• What if a student stops attending?

  Follow Ventura College attendance, instructor-drop, census, and grading procedures and use the established CCAP support/notification process when appropriate.

• Does a high school IEP automatically apply?

  No. Students seeking college accommodations should complete the Ventura College process through the Educational Assistance Center.

• Who handles a conflict between the high school and a Ventura College faculty member?

  Route the concern through the appropriate Ventura College dean or administrator rather than attempting to resolve faculty-management issues through the high school.