Strategic Planning-Objective Two

VC Strategic Goal 1: Continuously improve educational programs and services to meet student, community, and workforce development needs.  

VC Objective 2: Revise program review process to integrate SLOs and a more meaningful analysis of data

VCCCD Board Goal: Access and Student Success

VC Accreditation Recommendation: In order to fully meet this standard the team recommends that the college must increase its research capacity to serve the programs and fully integrate its research efforts into the program review process. Further Student Learning Outcomes need to become an integral part of the Program Review process, including incorporating the research function, detailed discussions, and appropriate analysis from SLO data research (Accreditation Standard I.B.1, I.B.2., II.B.1, II.B.3.a, II.B.3.c, II.B.4, ER 10 and 19). In order to fully meet this standard the team recommends that the college strengthen the content of its program review process to include a comprehensive and meaningful analysis of data with particular emphasis on student demographics, enrollment, program completion, retention, success, and achievement of student learning outcomes. Improvements to its programs should then be based on these results. (Accreditation Standard I.B.3, II.A.1.c, II.A.2.a-b, II.A.2.e, II.C.2.i, II.B.2., II.B.3-4, II.C.2)

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Action Steps

Responsible Party

Timeline

Progress

2.1

Establish Program Review Task Force

President, Academic Senate President

January 2011

 Completed

2.2

Review existing program review process, forms, timelines, and available databases

Program Review Task Force

February 2011

 Completed

2.3

Modify program review forms to include the additional required data fields: student demographics, enrollment trends, program completion, retention, success (grade distribution; pass rate), and achievement of student learning outcomes.

Program Review Task Force

February 2011

 Completed

2.4

Develop relational database to automatically populate data form fields on program review documents.

Vice President; Institutional Researcher

February – March 2011

 Schema completed; Database in development

2.5

Review timelines, flowchart and committee processes for program review.

Program Review Task Force

February 2011

 Completed

2.6

Review and approve modified program review forms, committee processes and timelines.

Academic Senate

March 2011

 Completed at the April 5th Meeting

2.7

Develop sample completed program review forms

Program Review Task Force

April 2011

 Completed

2.8

Develop training materials for program review

Program Review Task Force

April 2011

 Completed

2.9

Train Deans and Department Chairs

Program Review Task Force

August 2011

 Completed

Supporting Evidence

  1. Program Review Handbook
  2. Planning Parameters for 2011-2012
  3. College Planning Council Charter
  4. Integrated Planning Map
  5. Program Review Forum PowerPoint
  6. Program Review Database Reports
  7. Prototype Program Review Document
  8. Executive Summary for Program Review
  9. Program Review Task Force Meetings
    a.  Meeting--11-16-10 Possible Model for Revision of Program Review Forms
    b.  Meeting--02-10-11 Mini-Task Force-Revised Program Review Document
    c.  Meeting--02-24-11 Program Review Task Force
    d.  Meeting--03-03-11 Academic Senate Program Review Model
    e.  Meeting--03-14-11 Program Review SLO Interface
    f.   Meeting--03-22-11 President's Review of Recommendation 4-Program Review
    g.  Meeting--03-24-11 Academic Senate Program Review
    h.  Meeting--03-25-11 President's Review of Recommendation 8-Institutional Effectiveness
    i.   Meeting--04-21-11 Planning Parameters for Program Review Logistics
    j.   Meeting--05-19-11 Data for Program Review
  10. College Planning Council/Academic Senate
    a.  Meeting--04-07-11 Committee Charter; Establish Planning Parameters for FY12
    b.  Meeting--04-21-11 Planning Parameters
    c.  Meeting--05-05-11 Integrated Planning; Program Review Handbook