Strategic Planning-Objective Five

VC Objective 5: Assess and, if necessary, modify the college's organizational structure.  

VCCCD Board Goal: Prudent Fiscal Stewardship 

VC Accreditation Recommendations: In order to fully meet this standard the team recommends that the college must examine and provide evidence that appropriate leadership is addressing the various initiatives and programs on campus that support student learning. Efforts in online learning technology, basic skills initiatives, and SLOs lack an oversight committee or person responsible to oversee each of these projects and to ensure that they are implemented college wide in a manner that best serves the interests of student learning (Accreditation Standard II.A, II.B); As noted in 2004, in order to fully meet this standard the team recommends that the college president must develop an ongoing systematic and comprehensive system to assess the effectiveness of the college's organizational structure, campus planning processes, and institutional effectiveness and to convey the results of such assessments to the college community in a timely manner. (Accreditation Standard IV.B.2.a-b, IV.B.2.c) 

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Action Steps

Responsible Party

Timeline

Progress

5.1

Conduct focus group discussion with Deans, Department Chairs and Senate Executive Committees

President

December 2010

Completed

5.2

Conduct online survey of campus community regarding strengths and weaknesses of current structure

President

January 2011

Completed 

5.3

Report results of focus group discussion and campus survey to college faculty and staff

President

February 2011

Completed 

5.4

Utilize large group decision-making process to develop several proposed organizational models

President

February 2011

Completed 

5.5

Examine models and create initial organizational model.

President, Executive Vice President, Vice President

March 2011

Completed 

5.6

Share initial model with Deans, Directors, Department Chairs and Classified Supervisors; consider and incorporate feedback

President

March 2011

Completed 

5.7

Share revised model with Academic Senate, Classified Senate, and Associated Students; consider and incorporate feedback

President

March 2011

Completed 

5.8

Review model with Chancellor's Cabinet; incorporate feedback

President

March 2011

Completed

5.9

Present request for Management Intern to Board of Trustees

President

April 2011

Completed; Proposal rejected

5.10

Redistribute departments assigned to the Dean of Communications & Learning Resources to other Divisions

President, Executive Vice President, Deans

May 2011

Completed

5.11 

Modify assigned administrative responsibilities in accordance with the revised organizational structure 

President, Executive Vice President, Vice President, Deans 

May 2011 

Completed 

5.12

Present revised organizational model to Board of Trustees

President 

July 2011 

 

5.13

Conduct online survey of campus community regarding strengths and weaknesses of revised structure

President

March 2012

 

Supporting Evidence

  1. Summary of Focus Group Discussion, December 3, 2010
  2. Notes, Organizational Forum, February 11, 2011
  3. Online Survey Results
  4. Revised Organizational Chart
  5. Division Responsibilities, Fall 2011