Loss of Enrollment Priority/Loss of California College Promise Grant

If you have lost enrollment priority, California College Promise Grant (CCPG) eligibility, or both, you may submit an appeal if you meet one of the eligible appeal reasons.

Forms

• Loss of Enrollment Priority & California College Promise Grant Appeal Form

  • Use this form to appeal the loss of enrollment priority, CCPG eligibility, or both.

• Verification of Services Form

  • Some appeal reasons require a Verification of Services Form in addition to the appeal form.

Do I Need a Verification of Services Form?

• A Verification of Services Form is required when your appeal is based on:

• Special Consideration for CalWORKs, EOPS, EAC/DSP&S, or Veterans
• Untimely Accommodation
• Inability to Obtain Essential Support Services, when applicable

• The Verification of Services Form must be completed by the appropriate Ventura College program or service area.

Important: The Verification of Services Form does not replace the Loss of Enrollment Priority & CCPG Appeal Form. Submit it with your appeal as supporting documentation when required.

1. Complete the Loss of Enrollment Priority & CCPG Appeal Form.
2. Meet with a Ventura College academic counselor and complete a comprehensive Student Educational Plan (SEP).
   • CalWORKs, EOPS, EAC/DSP&S, and Veterans students may meet with a counselor in their respective program.
3. Gather your supporting documentation based on the reason for your appeal.
4. Complete a Verification of Services Form, if required.
5. Submit your completed appeal and all required supporting documentation to Admissions & Records by the applicable deadline.

Appeals submitted without sufficient documentation may be denied.

Academic and/or Progress Improvement

You may appeal if you have demonstrated significant academic improvement.

What you need to submit: A minimum 2.0 term GPA and completion of more than 50% of your coursework in your most recent term.

Final Semester

You may appeal the loss of enrollment priority if you are in your final semester.

What you need to submit: A Student Educational Plan (SEP) completed with an academic counselor.

High-Unit Major or Program

You may appeal the loss of enrollment priority if you are enrolled in an approved high-unit major or program.

What you need to submit: Your declared program of study and a Student Educational Plan (SEP) completed with an academic counselor.

Extenuating Circumstances

You may appeal if circumstances beyond your control affected your academic progress.

Examples may include:

• Death of an immediate family member
• Accident
• Serious illness
• Eviction
• Other documented circumstances beyond your control

What you need to submit: Documentation supporting your circumstances, such as medical documentation, a death certificate, police report, court documentation, eviction notice, or other relevant records.

Special Consideration for CalWORKs, EOPS, EAC/DSP&S, or Veterans

You may appeal CCPG eligibility based on your participation in one of these programs.

What you need to submit: Explain your circumstances and submit the appropriate Verification of Services Form documenting your participation and services received.

Untimely Accommodation

You may appeal if you have a disability, requested accommodations, and did not receive the accommodations in a timely manner.

What you need to submit: Explain the accommodations or services you did not receive in a timely manner and submit a Verification of Services Form completed by EAC/DSP&S.

Inability to Obtain Essential Support Services

You may appeal if you were unable to obtain essential support services that affected your academic progress.

What you need to submit: Provide documentation such as canceled appointment notices, emails, text messages, or statements from professionals. A Verification of Services Form may also be required from the appropriate support service office.

Economic Situation

You may appeal if a significant economic situation affected your academic progress.

Examples may include:

• Job loss
• Eviction
• Homelessness
• Other significant financial hardship

What you need to submit: Documentation may include an eviction notice, layoff or termination notice, unemployment statement, or other documentation supporting your circumstances.

Meet Academic and Progress Standards

You may regain enrollment priority and CCPG eligibility by:

• Achieving a cumulative GPA of 2.0 or higher, and
• Successfully completing more than 50% of your attempted coursework.

Do Not Attend for Two Consecutive Primary Terms

Students who do not attend VCCCD for two consecutive primary terms (fall and spring) may regain eligibility for a subsequent term.

Academic and Progress Standards

After attempting at least 12 semester units, students are expected to meet the following standards:

Academic Standard: Maintain a cumulative GPA of 2.0 or higher.

Progress Standard: Successfully complete more than 50% of attempted coursework.

Students who do not meet these standards for two consecutive primary terms may lose enrollment priority and/or CCPG eligibility.

Certain students, including qualifying current and former foster youth and students who receive specific statutory fee waivers, may be exempt from CCPG loss-of-eligibility requirements.

Academic and progress standards apply after you have attempted at least 12 semester units.

To remain in good standing, you must generally meet both standards:

• Academic Standard: Maintain a cumulative GPA of 2.0 or higher.
• Progress Standard: Successfully complete more than 50% of your attempted coursework.

Students who do not meet these standards for two consecutive primary terms may lose enrollment priority and/or California College Promise Grant (CCPG) eligibility.

Certain students may be exempt from loss-of-eligibility requirements.

Appeals must be submitted by June 30 of the applicable fiscal year. We encourage you to submit your appeal as soon as possible to allow enough time for review and processing.

Appeals are reviewed on a case-by-case basis and generally take approximately 2–3 weeks to process. Processing times may vary if additional information or documentation is needed.

You will be notified by email once a decision has been made.

Appeal decisions are final. Submitting an appeal does not guarantee approval.

Financial Aid SAP Appeals Are Separate

Approval of a Loss of Enrollment Priority and/or CCPG appeal does not automatically restore eligibility for other financial aid programs, including the Federal Pell Grant or Federal Direct Loans.

If you have also lost financial aid eligibility because of Satisfactory Academic Progress (SAP), you must complete the separate Financial Aid SAP appeal process.

STUDENT SUPPORT SERVICES

Ventura College has a variety of resources available to help you achieve academic success. We encourage you to look into all available options. The Student Services page at www.venturacollege.edu/departments/student-services lists many programs and services, for example:

• Counseling (805) 289-6448
• The Tutoring Center (805) 289-6026
• MESA (Mathematics, Engineering, Science, Achievement) (805) 289-6285
• Disabled Students Programs & Services / Educational Assistance Center (DSP&S/EAC) (805) 289-6300
• Extended Opportunities Programs & Services (EOPS) (805) 289-6302
• Veterans’ Services (805) 289-6060
• CalWORKs Services (805) 289-6003
• Financial Aid (805) 289-6369
• Basic Needs Office (805) 289-6583

We encourage you to talk to your professor(s) and/or visit them during office hours.