Student Clubs

Check out our Student Clubs!

The Office of Student Life and the Associated Students of Ventura College are excited that you are interested in creating a student organization that promotes engagement, leadership, and student life at Ventura College. 

Please review the steps below to successfully start your student organization for the upcoming year.

Step 1: Group Check In 

New and returning student organizations should begin by checking in with their team to confirm their executive board members and active advisors. Take this time to connect with your current members, identify new leaders, and confirm who will serve as advisors. Look for students and advisors who are enthusiastic, committed, and have an interest or background in your club’s focus or mission. Ensuring you have a strong and engaged team is the first step in successfully beginning the club registration process and planning activities for the semester. 

According to BP/AP 5430 Clubs – Regulations, your student organization must have: 

• Five active students enrolled in five or more units at Ventura College
• Students must hold a 2.0 GPA or higher
• Be in good standing academically, not currently on academic or disciplinary probation.
• Executive board positions may vary based on the needs of your organization.

Common Roles Include:

•  President
• Vice President
• Secretary
• Treasurer
• ICC Representative 

Step 2: Register Your Student Organization 

Complete the NEW Student Organization Registration Document to officially register your club or student organization. To qualify, your organization must have at least five active student members and one full-time advisor. These documents have been updated to help streamline the registration process and ensure all clubs meet Ventura College requirements. Once submitted, the registration documents will be reviewed by the Office of Student Life and the Associated Students of Ventura College Board. Once reviewed, you will receive an email regarding the following: information on approval, upcoming meeting dates, and any additional requirements. Submitting the registration document allows your club to access funding, reserve campus spaces, and participate in campus-wide events and programs. 

(adopted from Bentley University's PreparedU site):

• Opportunity to gain practical experience in a safe environment. 
  • Participating in a student organization focused on your area of study will give you practice experience in that field. 
• Opportunity to gain leadership experience while expanding your resume. 
  • Student organizations are often presented with opportunities to improve students' public speaking, team management, and conflict resolution skills. 
  • Listing your participation in a student organization on your resume will show an employer that you're hard-working and able to juggle multiple responsibilities. You also may be able to get a reference for a future academic or professional opportunity through your faculty advisor.  
• You will develop soft skills. 
  • Soft skills, also known as "people skills," pertain to your ability to collaborate with others effectively. Participating in student organizations can refine your communication and time management skills, engage with diverse groups of people, and teach you about different cultural backgrounds.
• You will learn a lot about yourself - and have fun in the process! 
  • Student organizations present opportunities for personal growth by providing the chance for you to identify your interests, goals, and strengths. And, student organizations offer opportunities to meet new people and make new friends along the way.

All active student organizations and campus departments have the ability to request funds from ASVC. In order to submit a request for funding, student organizations and campus departments must submit an On Campus Facility Request Form or Off Campus/Student Travel Funding Request Form to the Student Activities Office. Once the request has been received, it will then be reviewed by the ASVC Executive Committee to then placed on the agenda for the following Tuesday at the ASVC Board meeting. The request, then may be referred to the Finance and Budget Committee and brought back to the next ASVC Board Meeting for a final vote. The process may take up to at least two (2) weeks, so please plan your requests accordingly. However in order to ensure the event or activity you are planning is successful and is implemented smoothly it is highly recommended to plan on submitting your six (6) weeks prior to your event or activity. For more tip and info on planning events on campus, please see our Event Planning Basics and Event Planning Checklist.

• New and Returning Club Paperwork (Required for Clubs to complete once a semester)
• On Campus Facility Request Form
• On Campus Events Funding Request Form
• Off Campus Student Travel Funding Request Form

Vendor Forms:

• Standard Agreement Form
• New Vendor Packet

Student Travel Forms:

• Field Trip Excursion Form
• Vehicle Request Form
• Student Participation Form
• Student Conference Attendance Form
• Non-District Transportation Form
• Personal Transportation Form

The Inter-Club Council (ICC) is made up of representatives from each Ventura College club to work together to promote campus student life, student engagement, and advocacy among student clubs and leaders. All officially recognized VC student clubs and organizations are considered members of the ICC. 

ICC meetings are chaired by the ASVC Director of Student Clubs & Organizations. All clubs and organizations must have an Inter-Club Council student representative and attend the ICC meetings throughout the semester. 

ICC meetings are scheduled for the following Tuesdays from 2:30 PM- 4:00 PM located in Building ASC room 140. For more information, please reach out to jessica_perez26@vcccd.edu. 

• Tuesday, January 20, 2026 | 2:30 pm to 4:00 pm (Optional - Early meeting open for time sensitive funding requests)
  • Proposals due: January 14^th by 11:59pm
     
• Tuesday, February 10, 2026 | 2:30 pm to 4:00 pm
  • Proposals due: February 1^st  by 11:59pm
     
• Tuesday, March 10, 2026 | 2:30 pm to 4:00 pm
  • Proposals due: March 1^st  by 11:59pm
     
• Tuesday, April 14, 2026 | 2:30 pm to 4:00 pm (Due to District wide funding deadline purchases will only be approved for pcard or advisor reimbursement purchases) 
  • Proposals due: April 1^st  by 11:59pm