Ventura College Academic Senate
Thursday, March 24, 2011
Campus Center Conference Room

I.	Call to Order
This meeting was called to order at 1:36 p.m. The following senate members were present:
	
Chen, Albert - Social Sciences & Humanities
Drake, Ken - Career and Technical Education
Gardner, Ty- Math & Sciences
Guillen, Guadalupe - Student Services
Haines, Robbie - Math & Sciences	
Hendricks, Bill – Social Science & Humanities
Kolesnik, Alex - Math & Sciences	
Lange, Cari – Senate Secretary
Mitchell, Nancy – Career and Technical Education	
Morris, Terry – Health, Physical Education & Athletics
	        Muñoz, Paula – Student Services
Pauley, Mark- Senate Treasurer/ Curriculum Co-chair
Penuela, Alan – Career and Technical Education
Reynolds, Andrea - Social Sciences & Humanities
Schoenrock, Kathryn - Communication & Learning Resources
Sezzi, Peter – Senate President

The following guests were present:
	       Calote, Robin- Ventura College President 
	       Christensen, Constance - Math & Sciences
	       Keebler, David – VP, Business Services
	       Ortega, Monse - Associated Student Body Representative 
	       Scott, Kathy – Dean, Communication & Learning Resources
	       Valenzuela, A.J. - Associated Student Body Representative

II.	Public Comments
There were no public comments at this time.

III.	Approval of minutes
	Motion to approve the minutes from the previous Academic Senate meeting was made by Pauley, seconded by Hendricks, and unanimously carried.

IV.	Acknowledgement of Guests
a.	Robin Calote & David Keebler 
	Calote and Keebler were present to present the Academic Senate with the revised Integrated Planning/Program Review/Resource Allocation model. Calote emphasized that this new model will allow us to improve our program review process and clearly link that process with the SLO development, implementation, and evaluation process. 
	Keebler previewed with the Senate the Power Point presentations which he was preparing to present in an open forum on March 25, 2011. Both presentations are available on the MyVCCCD Portal under “Campus Announcements.”
	The Senate will consider the pedagogy of the model presented and will vote on it as an action item next senate meeting, April 7, 2011.

V.	Announcements
a.	VCF/Osher/Senate Endowed Scholarship
	Sezzi announced that we are 1/3 of the way towards meeting our $2,000 goal.

b.	VC Art Auction
	Sezzi reminded the Senators about the VC Art Auction Friday, March 25, 2011. All proceeds go directly to help support art students. 

c.	Proficiency Awards
	The process and award certificate for proficiency awards will be made a standardized and post scripted process. Susan Bricker will be tracking how many proficiency awards are given out in each area. This will appear as an action item next senate meeting.

VI.	Study Sessions
a.	Enrollment Priorities
	We held a brief study session to discuss the validity of a proposed new standard for enrollment priority based on how many units a student had taken.  The model was based on what Santa Monica College has done for the past ten (10) years or so.  After some discussion, it was determined that we need better data on the student’s majors as a correlate of total number of completed units, as some majors are “high unit,” before decoding on the newly proposed enrollment priority. While data was presented on how many students in the VCCCD fall into 15 unit increments (e.g., 0-15 units, 16-30 units, etc.) no data was available to show how many units each of these 15 unit bands of students are actually taking (e.g., 0-15 unit students comprise 10% of our student population but what per cent of the total units taken in a given semester does the 0-15 unit student band compose?) 
	A number of issues were identified such as the need to narrow the list of majors students can declare, making students re-declare their intended major every year as part of their registration process, as well as having them indicate what their educational goals are and if they have meet with a counselor.  Sezzi will bring up these points at next week’s DCSL.

b.	Senate Committee, Council, Subcommittee, & Task Force Compositions & Charges
After some discussion about the current state of our Senate By-Laws with regards to Senate committees, Sezzi proposed that the Senate Executive Committee be charged with reviewing and cleaning up the part of the Senate By-Laws that deals with Committees and Task Forces. Part of this process would include ensuring that all Senate committees have a well defined charge, a logical membership, and appropriate duration. Upon completion, the refined by laws would be proposed to all faculty for a campus wide vote.
	Guillen motioned to allow the Senate Executive Board to proceed with this task and Reynolds seconded. The vote unanimously passed. 

VII.	President’s Report
a.	Administrative Council report
There was not an Admin Council in between our last two Senate meetings.

b.	DCHR, DTRW, DCSL 
There were no District governance meetings in  between our last two Senate meetings.
 
c.	Spring 2011 Statewide Academic Senate Plenary Resolutions
We will discuss Spring Plenary Resolutions as well as proposed statewide minimum qualification changes at the next Senate meeting. All potentially affected departments by the MQs changes have been contacted.

VIII.	Campus Committee reports
a.	Curriculum Committee report
i.	SB 1440 Degrees
The Psychology and Communication Studies departments have completed their SB 1440 Degrees evaluations, meaning that Ventura College has met the state’s minimum requirement for progression on this resolution for this upcoming academic year.

b.	Student Learning Outcomes Oversight Group report
	Gardner encouraged everyone to invite either himself or Corbett to any department meetings where SLO discussion and/or evaluation will occur. He reminded us that the deadline for the next phase of the SLO tedium will be April 22, 2011. 

c.	Learning Communities Task Force report
	Sezzi was pleased to announce that eight faculty members were fully funded to attend the Learning Community Workshop program this summer. 

d.	Program Assessment Rubric Development Task Force report
	This task force has met once and will be presented at the next senate meeting.

e.	Accreditation Recommendation No. 4 Task Force report
	We will review a draft of this at the next Senate meeting. We will be presented with a draft of the entire Accreditation Report both prior to the end of this academic year and at the first Senate meeting of the next academic year.

IX.	Action Items
a.	Establishment of a Honors Program Task Force
	Lange motioned that an open membership committee be formed to research, design, and implement an honors program at Ventura College. Haines seconded and the vote unanimously carried. 

b.	Establishment of a One Book, One Campus Committee 
	Lange motioned that an open membership committee be formed to continue the One Book, One Campus program. Reynolds seconded and the vote unanimously carried.

c.	AP 5040 Student Records, Directory Information and Privacy (Second Reading)
	Pauley motioned that the Senate approve the updated version AP 5040 Student Records, Directory Information and Privacy policy. Haines seconded and the vote unanimously carried.
d.	Ventura College Integrated Planning, Program Review & Resource Allocation Model/Document (First Reading)
	Please see the discussion under Acknowledgement of Guests. The proposed model was approved for a first reading by consent.

X.	Adjournment
	This meeting was adjourned at 3:05 p.m.