Ventura College Academic Senate
Minutes
Thursday, 7 February 2013     MCW-312

I.	Call to Order
This meeting was called to order at 1:36 p.m. The following senate members were present:
Coffey, Colleen— Social Sciences, Arts, and Humanities
Chen, Albert—Social Sciences, Arts, and Humanities
Enfield, Amanda—English and Learning Resources
Forde, Richard—Career and Technical Education
Haines, Robbie—Senate Secretary
Hendricks, Bill—Social Sciences, Arts, and Humanities
Horigan, Andrea—Social Sciences, Arts, and Humanities
Kim, Henny—English and Learning Resources
Kolesnik, Alex—Mathematics and Sciences
Lange, Cari—Senate Vice President
Mitchell, Nancy—Career and Technical Education
Morris, Terry—PE/Athletics, Communication Studies, Foreign Languages, and ESL
Muñoz, Paula—Student Services 
Parker, Jennifer—Career and Technical Education
Rose, Malia—Mathematics and Sciences
Sezzi, Peter—Senate President
The following guests were present:
Hajas, Sandy—Learning Resources Supervisor

II.	Public Comments
Muñoz reported on the March on March. OC changed the time of the bus very shortly before the departure time, and many VC students were not notified and were waiting for the bus after it had left. Only about 16 VC students went, but many OC students did. 

III.	Acknowledgement of Guests, Sandy Hajas (Facilitator for Study Session on VCCCD Ed. Master Plan)
See section V.b., below, for notes on Hajas’ participation. David Bransky did not facilitate this discussion as scheduled due to illness. 

IV.	Approval of minutes, 21 February 2013
Forde motioned to approve those minutes, Horigan seconded. The motion carried 12–0–1, with Lange abstaining. 

V.	Study Sessions
a.	Accreditation—News and Updates (Continued)
Sezzi introduced VC’s and the VCCCD’s timeline for creation and adoption of accreditation midterm report. He also discussed our need to address the self-imposed college and district planning agendas—the list of obligations VC and the VCCCD made for itself in our 2010 accreditation self-study report. As the attached documents demonstrate, both VC and the VCCCD have made much progress on our planning agendas.

b.	VCCCD Educational Master Plan Planning Session
Hajas pointed out regulatory changes that have already been made, as well as Governor’s proposals that are in the works. Senators were separated into groups to brainstorm ideas for how to respond, focusing on SWOT (Strengths, Weaknesses, Opportunities, Threats). The ideas were then presented, and senators were asked to identify the ideas they thought were the most important.

Sezzi informed senators that similar conversations have been had at the other campuses, and that President Calote will develop a draft plan based on the results. Once completed, her draft plan will come to us for review. Sezzi additionally noted that VC has already reached about 6 of our 8 College Master Plan goals. 

VI.	Action Items
c.	Distance Education Handbook (Second Reading)
This document was not yet ready for Senate review.

d.	BP/AP 4300—Field Trips (Second Reading)
Haines motioned to approve this document, Hendricks seconded. The motion carried 12–0–1, with Muñoz abstaining. 

e.	Ventura College Academic Senate Standard Operating Procedures (Second Reading)
Horigan motioned to approve this document, Haines seconded. The motion carried unanimously. Sezzi noted that this document should probably be revisited at the beginning of every year, which would help ensure consistency and transparency in Senate actions and proceedings. 

f.	BP/AP 4025—Philosophy and Criteria for Associate Degree and General Education (First Reading)
Sezzi reported that degree requirements were “cleaned up” throughout the District, so that very few courses are required at one school for a degree but not at another. Hendricks motioned to approve this document, Forde seconded. The motion carried unanimously. 

g.	AP 4260—Prerequisites and Corequisites (First Reading)
Sezzi introduced this document and its significance to the assignment of prerequisites and corequisites. The implications for CID/articulation were discussed. Senators asked how we can ensure that we’ll continue to offer lower-level courses that many students need if those courses are no longer prerequisites for higher-level courses. This document will be put forward as an additional first reading, since the Curriculum committee currently has it as a first reading. 

h.	AP 5030—Fees (First and Second Readings)
Senators pointed out that VC charges for student ID cards when this document forbids that. Forde motioned to approve this document, Horigan seconded. The motion carried unanimously. 

i.	BP/AP 5013—Students in the Military (First and Second Readings)
Horigan motioned to approve first and second readings of this document, Forde seconded. The motion carried unanimously.

j.	BP/AP 5015—Residence Determination (First and Second Readings)
Horigan motioned to approve first and second readings of this document, Forde seconded. The motion carried unanimously.

k.	BP/AP 5020—Nonresident Tuition (First and Second Readings)
Horigan motioned to approve first and second readings of this document, Forde seconded. The motion carried unanimously.

l.	AP 5055—Priority Enrollment (First Reading)
Muñoz motioned to approve this document, Mitchell seconded. The motion carried unanimously.

m.	AP 6305—Reserves (First and Second Readings)
Haines motioned to approve this document, Forde seconded. The motion carried unanimously.

VII.	President’s Reports
a.	Consultation Council Report
Sezzi reported that the Board will be considering our resolution on participatory governance as a first reading at its next meeting. 

b.	Administrative Council Report
Sezzi reported that the Administrative Council conducted an Educational Master Plan planning session at its last meeting. 

c.	DCHR, DCAA, ITAC Reports
DCHR: Letters of recommendation will be discussed at the next DCHR meeting. Sezzi noted that the VCCCD does not have an AP on the hiring of interim managers but that he requested at DCHR that we develop one. DCAA: This group went over many BPs and APs; all were covered at Senate. 
ITAC: There’d been no ITAC since last the previous Senate meeting. 

VIII.	Senate Subcommittee Reports
a.	Curriculum Committee Report
Need more technical review staff for the number of courses needing review and to relieve backlog. Unused Senate reassign time can be used for this.

b.	One Book, One Campus Committee Report
Free copies of Packing for Mars are still available. The same book will be used in the Fall semester, with activities in October being led by librarians Sezzi and Ayanna Gaines.

c.	Other Senate Committees Reports
There was nothing significant to report.

IX.	Campus Committee Reports
a.	College Planning Council Report
This group conducted an Educational Master Plan planning session at its last meeting.

b.	Department Chair’s & Coordinator’s Meeting Report
Course Studio will probably be abandoned in favor of Desire 2 Learn for web enhanced courses due to a major change that will be occurring in Course Studio. The thought is that if the change in Course Studio would require significant retraining, why not simply retrain faculty on Desire 2 Learn so as to have a stable single platform for all online mediated or web enhanced courses as opposed to the bifurcated system we currently have, although nothing is actually official yet. 

c.	Campus Committees Reports
There was nothing significant to report.

X.	Adjournment
This meeting adjourned at 3:26 p.m.