Ventura College Academic Senate
Special Meeting Minutes
Thursday, 27 October 2011     MCW-312

I.	Call to Order 
This meeting was called to order at 2:35 p.m. The following Senate members were present:
Arquilevich, Gabe—English and Learning Resources
Beynon, Sharon—English and Learning Resources
Chen, Albert—Social Sciences, Arts and Humanities
Forde, Richard—Career and Technical Education
Gardner, Ty—Math and Sciences
Haines, Robbie—Senate Secretary
Lange, Cari—Senate Vice President
Morris, Terry—PE /Athletics, Communication Studies, Foreign Languages and ESL
Muñoz, Paula—Student Services
Parker, Jennifer—Career and Technical Education
Pauley, Mark—Senate Treasurer, Curriculum Co-chair
Sezzi, Peter—Senate President
The following guests were present:
Harrison, Karen—ESL
Chavez, Daniel—ASVC
Chaparro, Tammi—Executive Director, ASVC
Lara-Cruz, Christopher—ASVC

II.	Public Comments 
No public comments were made.

III.	Acknowledgement of Guests
No guests spoke.

IV.	Approval of Minutes 
Arquilevich motioned to approve minutes from 20 October Senate meeting, Gardner seconded. Motion carried unanimously.

V.	Action Item—Approval of Staffing Priorities Subcommittee Documents
The norms and rubric to be used by this year’s Staffing Priorities Committee (SPC) were evaluated, and the SPC’s charge and procedures were discussed. Changes to these documents were suggested and discussed. Senators discussed if there is a way to give visitors right to speak, as well as what the point of visiting would be if visitors cannot comment. A public comment period similar to those used in other standard meetings was weighed against the fact that public comments are allowed at regular Senate meeting. It was noted that it’s hard to change a list once it’s made, so comments would be more meaningful if made at SPC meeting. While the validity of privacy during deliberations at SPC meeting was discussed, it was noted that we always advocate transparency so we should practice it. Consensus was reached on new procedures to be implemented: 20 minutes of public comments at end of all presentations, at a designated time so visitors at early presentations could return to make comments. Pauley moved to approve norms, rubric, and comment policy, Gardner seconded. Motion carried unanimously.

VI.	Adjournment
This meeting adjourned at 2:57 p.m.