Ventura College Academic Senate
Minutes
Thursday, 20 September 2012      MCW-312

I.	Call to Order 1:34
This meeting was called to order at 1:33 p.m. The following senators were present:
Chen, Albert—Social Sciences, Arts, and Humanities
Forde, Richard—Career and Technical Education
Haines, Robbie—Senate Secretary
Hendricks, Bill—Social Sciences, Arts, and Humanities
Horigan, Andrea—Social Sciences, Arts, and Humanities
Kim, Henny—English and Learning Resources
Lange, Cari—Senate Vice President
Mitchell, Nancy—Career and Technical Education
Morris, Terry—PE/Athletics, Communication Studies, Foreign Languages, and ESL
Parker, Jennifer—Career and Technical Education
Rose, Malia—Mathematics and Sciences
Sandford, Art—PE/Athletics, Communication Studies, Foreign Languages, and ESL
Sezzi, Peter—Senate President
The following guests were present:
O’Leary, Dominick—ASVC
Valenzuela, A.J.—Student Trustee

II.	Public Comments
No public comments were made.

III.	Acknowledgement of Guests
No guests were acknowledged

IV.	Approval of Minutes, 6 September 2012
Forde motioned to approve these minutes, Lange seconded. The motion carried unanimously.

V.	Study Session, “Tiering” of Courses: Rubrics and Processes
This document was evaluated and discussed. An honest attempt to prioritize courses necessary for degree/certificate/award completion plus transfer as well as prerequisites to those courses resulted in the probable placement of most VC courses in Tier I, which we acknowledged was not our intent. We further noted that in times of budgetary decline, it is an unfortunate reality that choices do need to be made about scheduling courses so it is in our best interest to have involvement in the development of the criteria/rubric used to “tier” course offerings. Ideas for re-evaluating tiers were discussed. Sezzi will discuss the matter with President Robin Calote, whom he will also invite to a future Senate meeting to discuss, and the document will continue to be reviewed at our next Senate meeting.

VI.	President’s Reports
a.	Board of Trustees meeting report
Program discontinuance was discussed at that meeting. Sezzi described the presentation to Board members by the three Academic Senate Presidents. 

b.	DCAP
Sezzi reported that action items D and F from this agenda came out of the DCAP meeting. Our response to the Accreditation team was discussed at the previous meeting, as was the table delineating college vs. district responsibilities. 

c.	DCAS
This group discussed BP 6200 and 6250. Our suggestions (as well as those from other constituencies) for wording regarding the recommended amount of district reserves was discussed at DCAS this morning. Most of our suggestions were incorporated and consensus was reached among senators that the new wording is acceptable. 

d.	Administrative Council Report
Sezzi reported that 74 VC students have indicated that they want to transfer to a CSU using one of our 11approved SB 1440 degrees in Spring 2013. Changes to materials fees were discussed. Curriculum deadlines were discussed with regard to courses that allow repeatability. 

VII.	Action Items
a.	District & College Committee Appointments
The following candidates were discussed for the following committees: DTRW-SS—Maria Carrasco-Nungaray was the only candidate remaining for the single opening on this committee. Faculty Staffing Priorities—Chen (representing general education), Hendricks (at large), and Becky Hull (past Senate President). ITAC—Sandford and Horigan. CPC: Robin Douglas (replacing Pauley). Lange motioned to appoint these candidates, Forde seconded. The motion carried 10–0–2 with Horigan and Sandford abstaining.

b.	VC Academic Senate Goals for 2012–2013 (Second Reading)
Hendricks motioned to approve these goals, Mitchell seconded. The motion carried unanimously. 

c.	Re-affirmation of VC Senate Resolution on Program Discontinuance ONLY through Program Review  (Second Reading)
Haines motioned to re-affirm this resolution, Sandford seconded. The motion carried unanimously. 

d.	Ventura College “Effect/Impact” of Response to District-wide Accreditation Recommendations (First Reading)
After a brief discussion, Sandford motioned to move this document to a second reading, Haines seconded. The motion carried unanimously. 

e.	VC SLO Report for ACCJC (First Reading)
It was noted that great thanks are due to Kathy Scott and Sandy Hajas for a lot of work in preparing this report. Items for future discussion were identified: What should be ramifications the for those who do not complete SLOs? What incentives should be provided to encourage SLO completion? Hendricks motioned to move this item to a second reading, Horigan seconded. The motion carried unanimously. 

f.	VCCCD Functional Map [Chart] (First Reading)
After a brief discussion, Forde motioned to approve this document, Parker seconded. The motion carried unanimously. 

g.	Re-affirmation of the VC Senate Resolution on the AAUP Statement on Professional Ethics (First Reading)
Hendricks motioned to move this item to a second reading, Sandford seconded. Discussion ensued, during which senators asked if the AAUP had updated its statement since its adoption by us back in 2007 or 2008. It was noted that referencing outdated AAUP statements can in certain circumstances give rise to problems. The motion carried unanimously with Sezzi committing to update the statement, if necessary. 

h.	Approval of HR BPs/APs [See attached] (First Reading)*
Sandford motioned to approve these documents as a first and second reading, Forde seconded. The motion carried unanimously. 

i.	AP 7120 A—Recruitment and Hiring: Academic Managers (First Reading)
The committee composition for each position was discussed, and some changes were made. It was noted that the committee composition for hiring EVPs should probably be different than that for hiring other managers. Sezzi will request MC’s procedure for hiring EVPs so that we can compare it to one we craft for ourselves. 

j.	AP 7120 B—Recruitment and Hiring: Full-Time Faculty (First Reading)
The senators agreed unanimously that the process and committee composition for these positions was acceptable. 

k.	AP 7120 C—Recruitment and Hiring: College President (First Reading)
The composition of this committee was discussed, and some changes were made.

l.	AP 7120 D—Recruitment and Hiring: Part-Time Faculty (First Reading)
The senators agreed unanimously that the process and committee composition for these positions was acceptable.

m.	AP 7120 E—Recruitment and Hiring: Vice-Chancellor(s) (First Reading)
The composition of this committee was discussed, and some changes were made. Evaluation rankings were changed to reflect those used for hiring faculty. Forde motioned to move all these documents (AP 7120-A, -B, -C, -D, -E) to a second reading, Horigan seconded. The motion carried unanimously. 

VIII.	Information Items
a.	AP 4021—Program Discontinuance [No Changes Proposed; Discussion of Current Process Only]
After a brief discussion, senators affirmed that they are clear on their role in the program discontinuance process. Sezzi noted that in order to be in complete compliance with AP 4021, this year will be that after CPC takes action on a program’s response to administration’s proposal to discontinue said program, the Senate will have to review, take a stance and develop a report explaining our position on each program that is being considered for discontinuance. 

IX.	Senate Subcommittee reports
a.	Curriculum Committee report
Sezzi reported that David Morris from the Statewide Senate presented information on repeatability immediately before last Tuesday’s meeting; it was very informative. 

b.	Other Senate Committees
There was nothing to report. 

X.	Campus Committee reports, Other Campus Committees
There was nothing to report.

XI.	Adjournment
This meeting adjourned at 3:35 p.m. 

Action Item.   VII. h.   Approval of HR BPs/APs
(All BPs/APs below approved as a first and second reading)

No.	Title	
BP/AP 2431	CEO Selection / Recruitment and Hiring:  Chancellor	
BP/AP 2710	Conflict of Interest	
AP 2712	Conflict of Interest Code  Form 700
Statement of Economic Interests	
BP/AP 3410	  Nondiscrimination	
BP/AP 3420	Equal Employment Opportunity	
BP/AP 3430	Prohibition of Harassment and
Discrimination	
BP/AP 3560	Alcoholic Beverages	
BP 7100	Commitment to Diversity	
BP 7120	Recruitment and Hiring	
BP 7130	Compensation	
BP 7140	Collective Bargaining	
BP/AP 7205	Employee Code of Ethics	
BP 7210	Academic Employees	
BP/AP 7211	Minimum Qualifications and Equivalencies	
BP/AP 7220	Academic Employees: Honorific Academic
Title	
BP 7230	Classified Employees	
BP 7240	Confidential Employees	
BP 7250	Educational Administrators	
BP 7260	Classified Supervisors and Managers	
BP/AP 7270	Student Workers	
BP 7310	Nepotism	
BP 7330	Communicable Diseases	
BP 7335	Health Examinations	
BP 7340	Leaves	
BP 7345	Catastrophic Leave Program	
BP/AP 7350	Resignations	
BP 7352	Emeritus Title	
BP 7360	Discipline and Dismissals – Academic
Employees	
BP 7365	Discipline and Dismissals – Classified
Employees	
BP/AP 7367	Employee Rehiring Prohibition	
BP 7370	Political Activity	
BP 7380	Unrepresented Employees	
BP 7385	Salary Deductions	
BP 7510	Domestic Partners	
BP 7600	College Police	
BP/AP 7700	Whistleblower Protection