By Laws

 

               VENTURA COLLEGE ACADEMIC SENATE BY-LAWS

                                                                ARTICLE I - SENATE COUNCIL

Section 1. Function and Responsibilities .

A.  It shall be the function of the Senate Council to transact the business of the Senate, to develop and implement the policies of the faculty, and to serve as the voice of the faculty.

B.  It shall be the responsibility of the Senate Council:

      1.   To provide procedures for determining and implementing faculty policies.

      2.   To be the official representative of the faculty in relationships with the administration and the Governing Board on all academic and professional matters.

      3.   To appoint the members of standing committees; to establish subcommittees and ad hoc committees when necessary, appointing the members and naming the chairperson for each.

      4.   To advise the Senate President; to assist the Senate President in preparing the agenda; and to perform those duties requested by the President or the Senate.

Section 2. Basis of Representation .

A.  Representation shall be based on representative faculty groups

B.  Representation for each division shall be one senator for every 9 full time equivalent faculty (FTEF). Each division shall have at least one representative.

C.  Problems regarding the distribution of division representative positions shall be presented in writing to the Senate Executive Committee and resolved by this committee as well.

D. There will be one at-large part-time faculty representative who shall be self-nominated and appointed by the Senate Executive at the beginning of the academic year. The position will be for a one-year term.

E. Any faculty member who is holding or who has held office in the Academic Senate of the State of California shall be an ex officio member of the Senate Council.

Section 3. Roles and Responsibilities of Senators.

Each senator:

A.  Shall be responsible for representing your division members at Senate Council meetings.

B.  Shall keep your division members informed of Senate activities by:

      1.   Distributing or posting relevant material from Senate meetings.

      2.   Reporting regularly at division meetings.

      3.   Acting as liaison for concerns of individual division members to the Senate Council and from Council back to the division.

C.  Shall read Senate material thoroughly and keep informed of college, district, and state issues and events as contained in that material.

D.  Shall conduct surveys of your division as requested by the Senate President or Council.

E.   Shall attend meetings regularly; when unable to attend, arrange for a substitute and inform the president who the substitute shall be.

F.   Shall be knowledgeable regarding the Ventura College Senate constitution and bylaws, the state Senate constitution, Title 5, and SB160 and other laws and documents relating to the rights and responsibilities of local and state senates.

G.  Shall promote the Academic Senate as the only representative of Ventura College faculty on academic and professional matters to any and all levels of administration.  Any infringements of this right shall be reported to the Senate Council.

H.  Shall be willing to serve on Senate committees and report their proceedings to the Senate Council.

I.    Shall attend - when possible - area and state conferences relevant to Academic Senate issues.

J.   The part-time senator shall attend meetings of the Senate Council and address part-time faculty issues.

Section 4. Elections  

A.   The slate of candidates shall be prepared by representative faculty groups, who shall also nominate and elect senators by the end of the Spring semester. The election shall be held before the end of the school year for the following academic year. Representative groups shall determine their voting procedures within each group.

Section 5.  Duties of Officers .

A.  President.  The primary responsibility of the President is “first to ask the Senate to deliberate [and decide on] policy and procedural questions that affect academic and professional matters, enabling the President to act as both the principal watchdog for the faculty and their chief spokesperson, once the Senate has voiced its stance” (State Academic Senate: Empowering Local Senates) It shall be the duty of the president to:

      1.   Preside at all meetings of the Senate Council.

      2.   Represent the Senate on all appropriate district and/or college level committees or to assign a designee in consultation with the Senate Executive Committee.

      3.   Represent the faculty at meetings of the Governing Board and to keep the Senate informed of pertinent decisions and topics of discussion.

      4.   Assign, to appropriate committees, such matters as are requested by Senate members.

      5.   Communicate Senate or Senate Council recommendations and proposals to the President of the College.

      6.    Represent the faculty’s recommendations and proposals to the Governing Board

      7.   Prepare the agenda for Senate meetings with the Senate Executive.

      8.   Be an ex officio member of all committees except as otherwise provided in these By-laws.

      9.   Assist faculty requesting aid regarding non-contractual issues.

      10. Recommend and/or approve faculty members to serve on committees

      11.  Represent the faculty at the state and regional meetings of the Academic for community colleges.

      12. Perform other duties as assigned by the Senate as a whole or the Senate Council.

B.  Vice-president.  It shall be the duty of the vice-president to:

      1.   Serve for the President of the Academic Senate during any temporary absence of the President.

      2.   Be a member of college and district committees as are designated by the Senate Council.

      3.   Assume the duties of the President if the President leaves office.

      4.   Perform other duties as assigned by the Senate as a whole or Senate Council.

C.  Secretary.  It shall be the duty of the secretary to:

1.      Issue notices of meetings, publish agenda, keep appropriate records, and publish and distribute minutes of all Senate and Senate Council meetings.

2.      Conduct all correspondence appropriate to this office.

3.      Maintain a log of the actions, policies, and other proposals of the Senate

4.      Transfer to and store pertinent Senate records, policies, etc., in the Senate Office and/or the Academic Senate website.

5.      Serve on college and /or district committees at the request of the Senate Council.

6.      Perform other duties as assigned by the Senate as a whole or Council.

D.  Treasurer.  It shall be the duty of the treasurer to:

      1.   Collect all Senate dues.

      2.   Deposit funds as necessary in the name of the Senate.

      3.   Issue checks, co-signed by the Senate President, for expenses incurred by and authorized by the Senate and/or the Senate Council.

      4.   Prepare and submit the annual budget to the Senate Council.

      5.  Coordinate Faculty Recognition Awards Dinner

      6.   Serve on college and/or district committees at the request of the Senate Council.

      7.   Perform other duties as assigned by the Senate as a whole or Senate Council.

E.   Order of Precedence.  Order of precedence for officers shall be as follows:

      President, Vice-president, Secretary and Treasurer.  In the event of the temporary absence of any officer, the next in the above order shall perform any necessary functions of the absent officer.  A further order of precedence may be established by the Senate Council.

F.  The Executive Committee.

      Members of the Senate Executive Council are entitled to 2.0 release time to be allocated by the Senate Exec and Ratified by the Senate Council preceding an election or filling any vacancies.

      To be wholly effective and participatory, the Senate Exec “must be seen as open, encouraging of a free exchange of information, respectful of those who express divergent, even unpopular points of view.  In exchange, as faculty serve the Senate on committees and task forces, they must report back and receive their direction from the Senate”(State Academic Senate: Empowering Local Senates).

      The decisions of the Senate President shall be made with the consensus of the Senate Exec.  If no consensus can be reached, items shall be forwarded to the Senate Council for resolution.

      The duties of the Executive Council shall be to:

                   1.   Assist the Senate President in the preparation of the agenda

2.      Represent the Senate Council at meetings with the college president.

3.      Inform the Senate of the results of such meetings.

4.      Represent Senate viewpoints on committees to which the individual members are assigned by the Senate as a whole or by the Senate Council.

5.      Perform other duties as assigned by the Senate as a whole or Senate Council.

Section 6.  Vacancies on the Senate Council or Senate Executive 

A.   Leaving office.  A member of the Senate Council or an officer of the Senate may leave office in the following ways:

1.       A resignation in writing.

2.       Retirement.

3.       Failure to attend four (4) consecutive Senate Council meetings.

4.       Recall. (See Robert’s Rules of Order- Remedies Against Misconduct and Dereliction of Duty in Office)

B. Vacancies for Senate executive positions shall be filled as follows:

1.   President.  The Vice-president shall succeed to this position for the unexpired portion of the President’s term (or a previous President selected by the Senate Council).

2.   Other elected office.  The President of the Senate shall notify the Senate membership of the vacancy.  Any Senate member may nominate by petition signed by ten (10) Senate members.  Petitions must be filed with the President within fifteen (15) days after the announcement of the vacancy.  If no petition is filed, the Senate Presidentshall nominate candidates.  Upon majority vote of the Senate Council, the candidate shall fill the vacancy.  If one petition is filed, the Council may approve that person to fill the vacancy.  If two or more petitions are filed, a special election among the general Senate membership shall be held to fill the vacancy.  The vacancy shall be filled for the remainder of the term of office.

3.   Division representative.   The President shall notify the division concerned that their representative has left office. The members of the department concerned shall elect a replacement to serve for the unexpired term.

                                                ARTICLE II - PREROGATIVES OF THE MEMBERSHIP

Any member of the Senate may:

1.   Attend any meeting of the Senate Council or of a Senate Committee other than an executive session (“executive session” as defined in the Brown Act).

2.   Bring relevant business to the Senate Council for assignment to an appropriate committee.

3.   Bring matters of concern to the attention of the Senate Council or the Senate at a meeting by prior request for time on the agenda or by requesting the floor from the presiding chairperson.

4.   Request, through the Senate Council, that a given committee meet in an executive session to consider a specific problem.

5.   Initiate action or policies, when the Council has not responded to regularly channeled requests, through a petition signed by five (5) percent of the Senate membership stating the action to be considered and requesting a special Senate meeting or a place on the agenda of a regular meeting.  An initiative action shall be confirmed when passed by a majority of the Senate memberships by written ballot.

6.   Initiate action to recall any elected officer or chairperson through established procedures for requesting meetings and balloting.  Action for recall shall be confirmed when passed by two-thirds of the ballots cast.

7.   Request a caucus with other Senate members before voting on agenda items presented to Senate, Presidents, or joint committees.

                                                                   ARTICLE III - MEETINGS

1.   At least one meeting of the Senate as a whole shall be scheduled each semester and shall be planned, through consultation on probable class scheduling, other events, etc., for maximum opportunity for attendance by all members.

2.   The Senate Council shall meet at least once a month during the school year.

3.   Meetings of the Senate, the Senate Council, and the Senate Committees, except for the executive sessions, are open to members of the Senate.

4.   Guests (non-Senate members) may be admitted to meetings upon invitation of the Senate President and/or the Senate Council for the purpose of disseminating information and clarifying policy.  Guests may not participate in meetings unless requested to do so by the chairperson of the meeting.

5.   A quorum for Senate meetings shall be at least one-third of the membership; and for the Senate Council, a simple majority.  In case of a vacancy in a representation position, the Council quorum shall be considered reduced by one until such vacancy is filled by the division.

6.      A majority vote of the membership shall be required on all matters to be presented to the Governing Board in which the position of the faculty as a whole is to be represented.  A majority vote of the membership shall be required on all matters to be presented to the President of the college in which a position of the faculty as a whole is to be represented.

                                                ARTICLE IV - COMMITTEES AND TASK FORCES

Section A. Senate Committee Responsibilities

Any committee whose charge relates to the areas of primary concern as articulated in A.B. 1725, also known as “10 +1” or “The Eleven Point Agreement”, shall be considered a Senate committee. All committees listed in this document, with the exception of the Curriculum Committee, are—and shall be treated as—subcommittees of the Senate even when the title of the body has the word “committee” in its title.  The responsibilities of all Senate committees are, at a minimum, to provide a monthly report to the Senate on the committee’s activities and proceedings while the committee is at work.  Senate committees that do not report back to the Senate on a monthly basis while the committee is at work may be considered a committee in abeyance. All Senate committees must present to the Senate President as soon as possible at the beginning of the academic year and in no case later than the date specified for each committee, the name of the committee chair, established subcommittees and the committee’s voting membership list.  All formal recommendations made by Senate committees other than the Curriculum Committee require approval of the Senate Council before said recommendation shall have the force, backing, support and voice of the full Senate. Operational actions taken by Senate committees do not need formal votes and approval by the Senate but may instead be made at the subcommittee level.

Section B. Senate Task Force Establishment and Responsibilities

The Senate may establish task forces by a simple majority vote of the Senate Council. The Senate Council shall determine who shall be the task force chair at the time that of that task force’s establishment.  Task forces must relate to “academic and professional matters” and must be given a specific task to complete and a date by which to present its findings to the Senate Council and may last no longer than two consecutive academic years. A task force that demonstrates a need to exist longer than two academic years must be proposed as a new Senate committee. The responsibilities of all Senate task forces are, at a minimum, to provide monthly reports to the Senate on the task force’s activities and proceedings while the task force is at work.  Senate task forces that do not report back to the Senate on monthly bases while the task forces are at work may be considered disbanded. 

                                                                   Senate Committees

Section C.  The Curriculum Committee

Purpose and Mission:

As mandated by A.B. 1725 (1989) and California Code of Regulations, Title 5, the Curriculum Committee is a committee of the Senate.   The mission of the Ventura College Curriculum Committee is to provide guidance, advocacy and oversight for the programs and curricula of Ventura College. The Curriculum Committee ensures that the curricula and programs of the college are academically sound, comprehensive and responsible to the evolving needs of the community so that the college’s mission, goals, values and educational delivery modalities of our students are well served.  A representative of the Curriculum Committee shall make regular reports to the Senate, no fewer than once a month, on the committee’s activities.

Charge:

The Ventura College Curriculum Committee has the sole responsibility and authority to initiate and evaluate the programs and curricula of the college in terms of purpose, content, revision and methods of instruction.  The Curriculum Committee makes direct recommendations to the Governing Board with respect to all academic, occupational and technical education courses and instructional programs of study.  The Curriculum Committee conducts review of all credit and non-credit programs and curricula in accordance to the California Code of Regulations, Title 5 and as guided by the Program and Course Approval Handbook published by the California Community College Chancellor’s Office.   The Curriculum Committee conducts curricular reviews in a timely and regular basis to ensure that the all courses are updated on a periodic cycle to ensure currency and viability for articulation.  The Curriculum Committee conducts annual training for persons involved in curriculum development and review, in compliance with the California Community College Chancellor’s Office requirement for local curriculum approval certification.

Subcommittees:

It is the responsibility of the Curriculum Committee to establish the following standing subcommittees:

1.      Philosophy and General Education

2.      Curriculum Technical Review & Prerequisites

3.      Distance Education

These subcommittees will respond directly to the Curriculum Committee on an “as needed” basis and whenever courses and/or programs related to the topics listed above are placed on the Curriculum Committee agenda.  The charge and composition of all Curriculum Committee subcommittees shall be determined, reviewed and approved by the Curriculum Committee and on an annual basis and no later than Sept 15 of each academic year.  Also, the Curriculum Committee will appoint additional subcommittees, ad hoc committees or task forces for such special studies as are needed.

Chairs:

The Curriculum Committee is co-chaired by: 1.) a faculty member nominated and voted on by the Curriculum Committee; and 2.) the Chief Instructional Officer.  The Curriculum Committee will accept nominations and vote for the Faculty Co-Chair for the upcoming two year academic term no later than the last Curriculum Committee meeting in October of the academic year preceding his/her term. The Faculty Co-Chair of the Curriculum Committee shall serve a two year term commencing in June and ending in May and does not serve as one of the Division representatives.

Membership:

The Curriculum Committee has a defined membership.

Voting members of the Curriculum Committee shall be faculty appointed by their respective divisions prior to the start of the academic year.  Membership shall be non-proportional, with each division receiving two (2) members. Additionally, a librarian, the Articulation Officer and the Faculty Co-Chair shall also be voting faculty members of the Committee but shall not serve as Divisional representatives to the committee.

Ex-officio, non-voting members of the Curriculum Committee shall include the following: Recorder (Administrative Assistant to the Chief Instructional Officer, or designee), the college Registrar, the Chief Instructional Officer (who shall also serve as Co-Chair of the Committee), ASB President, or designee, and Academic Deans.

Quorum:

Quorum shall consist of 50% +1 of the voting membership.

Meetings:

The Curriculum Committee meets twice monthly during the academic year, on the first and third Tuesday of the month. As a legislative body that is stipulated in Title 5, the Curriculum Committee is governed by the Ralph M. Brown Act and therefore its meetings are open to all interested parties.

Section D. Student Learning Outcomes Oversight Committee

Purpose and Mission:

The Student Learning Outcomes Oversight Committee (SLOOC) shall provide campus leadership on the equitable development of all course, program and institutional level student learning outcomes (SLOs) and service unit outcomes (SUOs).

Charge:

The Student Learning Outcomes Oversight Committee is charged with overseeing the process of developing, assessing and refining program, course and institutional level SLOs and SUOs.  The committee shall provide oversight and direction to all campus constituencies and programs to ensure that SLOs and SUOs are developed in an observable and measurable fashion that is equitable between programs.  SLOOC shall be charged with maintaining records of all course, program and institutional SLOs and SUOs.

Subcommittees:

At its discretion, SLOOC may establish subcommittees as it sees fit. These subcommittees will respond directly to the SLOOC.  The charge and composition of all SLOOC subcommittees shall be determined, reviewed and approved by SLOOC on an annual basis and no later than Sept 15 of each academic year.  Also, SLOOC may appoint ad hoc committees or task forces for such special studies as are needed. All subcommittees and task forces of SLOOC related to instructional matters and/or student services matters shall be composed predominately of faculty members. All subcommittees and task forces of SLOOC not directly related to instructional matters and/or student services matters shall have no less than one (1) faculty member on said subcommittee or task force.

Chair:

The Student Learning Outcomes Oversight Committee is chaired by a faculty member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President. 

Membership:

The Student Learning Outcomes Oversight Committee has defined membership.

Voting membership is open to one (1) faculty member per division who is appointed by his/her division to serve on this committee, and at least (1) member of which shall be an instructor in basic skills. One (1) non-voting administrator shall also serve on this committee.

Quorum:

Quorum shall consist of 50%+1 of the membership as composed by the voting membership.

Meetings:

The committee shall meet at least once per semester and more often as needed.  The committee’s meetings shall be open to all interested parties.

Section E. Faculty Professional Development Committee

Purpose and Mission:

The mission of the Ventura College Faculty Professional Development Committee is to provide guidance, advocacy and oversight for the faculty professional development activities and programs of Ventura College.

Charge:

The committee’s primary charges are threefold: 1.) the development of equitable processes for the disbursement of contractually-obligated professional development funds; 2.) the development of Flex Day activities; and 3.) the hosting of other professional development activities related to academic, professional and pedagogic matters that foster the continued professional growth of the members of the certificated staff as specialists within their disciplines as well as community college educators.

Chair:

The Faculty Professional Development Committee is chaired a member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President. 

Membership:

The Faculty Professional Development Committee does not have defined membership.

Voting membership is open to all faculty who are appointed by their divisions to serve on this committee.  The Chair of the committee will transmit to the Academic Senate President a list of the names of the committee “voting membership” no later than October 15.

Quorum:

Quorum shall consist of 50%+1 of the membership as composed by the October “voting membership” list.

Meetings:

The committee shall meet at least once per semester and more often as needed.  The committee’s meetings shall be open to all interested parties.

Section F. The Sabbatical Leaves Committee

Purpose and Mission:

The mission of the Ventura College Sabbatical Leaves Committee is to provide guidance, encouragement, advocacy and oversight for the evaluation of faculty proposals for sabbatical leaves and to forward Ventura College sabbatical leave recommendations on to the District Sabbatical Leave Committee.

Charge:

The committee’s primary charge is to weigh the value of each proposed sabbatical leave to the faculty member, to the students and to the District.  The Committee shall make an annual call for proposals and then evaluate and rank the submitted faculty sabbatical leave proposals.  The evaluations and rankings from the committee shall be forwarded to the District Sabbatical Leave Committee.

Chair:

The Sabbatical Leaves Committee is chaired by a member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President.  The Chair of the Sabbatical Leaves Committee shall also serve as the Academic Senate appointee to the District Sabbatical Leave Committee.

Membership:

The Sabbatical Leaves Committee has defined membership.

Each division shall have one (1) representative for every fifteen (15) full-time faculty with all divisions having at least one (1) representative. Numbers of full-time faculty within a division shall not be rounded up for the purposes of determining the proportional representation for this committee. Voting membership shall be limited to faculty who are appointed by their divisions to serve on this committee.  The Chair of the Committee will transmit to the Academic Senate President a list of the names of the committee’s voting membership no later than October 15.

Quorum:

Quorum shall consist of 50%+1 of the membership as composed by the voting membership.

Meetings:

The committee shall meet at least once per semester in the Fall semester and more often as needed. The committee’s meetings shall be open to all interested parties. The committee’s deliberations shall be done in executive session open only to voting members of the committee.

Section G. Student Affairs Committee

Purpose and Mission:

The Student Affairs Committee assists the Dean of Student Services in assessing the campus climate of all aspects of student affairs at Ventura College.

Charge:

The Student Affairs Committee’s primary two (2) charges are as follows: to be the primary body that makes recommendations to the Senate on proposed changes or the institution of new policies and procedures in support of student services and activities, specifically chapter five (5) of the Governing Board’s Policy and Procedures Manuals; and to review and makes recommendations to the Senate on all topics related to academic and professional matters related to the following student-centered campus services:

      1.   Counseling                                                      2.   Admissions and Records

      3.   Matriculation and Assessment                        4.   Health Center

      5.   Student Activities                                           6.   Student Health Center

      7.   International Students                                    8.   Student Activities

      9.   Transfer / Career Center                                  10. Welcome Center  

Chair:

The Student Affairs Committee is chaired a faculty member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President. 

Membership:

The Student Affairs Committee has defined membership.

Voting membership is open to: one (1) faculty member from each instructional division who is appointed by their division to serve on this committee; one (1) general counseling member, one (1) Disabled Students and Services (DSP&S) faculty member, (1) Extended Opportunities, Programs and Services (EOPS) faculty member and one (1) Student Health Center faculty member; and three (3) students appointed by the Associated Student Government President. The Dean of Student Services, or designee, shall be a non-voting member of this committee.

Quorum:

Quorum shall consist of 50%+1 of the membership as composed by the voting membership.

Meetings:

The committee shall meet at least once per semester and more often as needed.  The committee’s meetings shall be open to all interested parties.

Section H. Student Financial Support Services Committee

Purpose and Mission:

The Student Financial Support Services Committee assists the Dean of Student Services and the campus Financial Aid officer in assessing the campus climate of all aspects of student financial affairs at Ventura College.

Charge:

The Student Financial Support Services Committee serves in an advisory capacity to the Senate regarding the college’s Financial Aid Office for the purpose of developing and recommending practices and policies for all financial aid programs and services, including Extend Opportunities Programs and Services (EOPS) and Veteran Services.

Chair:

The Student Financial Support Services Committee is chaired a faculty member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President. 

Membership:

The Student Financial Support Services Committee has defined membership.

Voting membership is open to: one (1) faculty member from each instructional division who is appointed by their division to serve on this committee; one (1) general counseling member, one (1) Disabled Students and Services (DSP&S) faculty member and one (1) Extended Opportunities, Programs and Services (EOPS) faculty member, and one (1) Student Health Center faculty member; and three (3) students appointed by the Associated Student Government President. The Dean of Student Services, or designee, and the campus Financial Aid officer shall also be non-voting members of this committee.

Quorum:

Quorum shall consist of 50%+1 of the membership as composed by the voting membership.

Meetings:

The committee shall meet at least once per semester and more often as needed.  The committee’s meetings shall be open to all interested parties.

Section I. Senate Accreditation Committee

Purpose and Mission:

The Senate Accreditation Committee shall be concerned with, but not limited to, acting with administration in the preparation and submission of applications for accreditation, and review and implementation of the recommendations of accrediting bodies. The committee shall also act with the Senate Council and/or the College administration in the review and evaluation of an aspect of the College that will improve its services and its role as a community college within a multi-college district.

Charge:

The primary purpose of the Senate Accreditation Committee to develop and review accreditation materials related to the Western Association of Schools and Colleges, Accrediting Commission for Community and Junior Colleges’ (ACCJC) Standard IV (2002) on Governance.  The Senate Accreditation Committee shall also be responsible for preparing for the Senate Council any and all reports presented to and recommendations received from ACCJC. 

Chair:

The Accreditation Committee is chaired by a faculty member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President.

Membership:

The Accreditation Committee has a defined membership.

Voting membership is open to one (1) faculty member per division who is appointed by his/her division to serve on this committee and all members of the Senate Executive Committee.

Quorum:

Quorum shall consist of 50%+1 of the voting membership.

Meetings:

There shall be at least three meetings per academic year while the college is preparing for an accreditation commission site visit or responding to accreditation commission recommendations, and more if needed. The committee shall meet at least once per academic year at all other times. The committee’s meetings shall be open to all interested parties.

Section J. The Learning Communities Committee

Purpose and Mission:

The mission of the Ventura College Learning Communities Committee is to provide guidance, encouragement, advocacy and oversight for the creation and sustainability of interdisciplinary learning communities at Ventura College.

Charge:

The committee’s primary charge is to develop mechanisms that allow for the creation and sustainability of learning communities across the disciplines at Ventura College.  The committee shall make an annual call for proposals for faculty who want to create learning communities.  The committee shall work with the office of the Chief Instructional Officer to create mechanisms that allow for learning communities to be created in the class schedule.

Chair:

The Learning Communities Committee is chaired by a faculty member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President. 

Membership:

The Learning Communities Committee does not have a defined membership.

Voting membership is open to one (1) faculty member per division who is appointed by his/her division to serve on this committee.  The Chair of the committee will transmit to the Academic Senate President a list of the names of the committee’s “voting membership” no later than October 15.

Quorum:

Quorum shall consist of 50%+1 of the voting membership.

Meetings:

The committee shall meet at least once per semester and more often as needed.  The committee’s meetings shall be open to all interested parties.

Section K. Co-Curricular Fund Committee

Purpose and Mission:

The Ventura College Co-Curricular Fund Committee administers the institution’s Co-curricular Fund which is used to support or supplement class-related activities such as men and women’s intercollegiate athletics, performing arts & musical productions, or other appropriate activities.

Charge:

The committee’s primary charge is to develop transparent mechanisms and processes that allow for the fair and equitable disbursement of co-curricular funds. The committee shall make known the amount of funds available for distribution and any and all criteria that will be used in deciding how the funds will be allocated.

Chair:

The Co-Curricular Fund committee is chaired by a faculty member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President.

Membership:

The Co-Curricular Fund committee has a defined membership.

Voting membership is open to one (1) faculty member who is appointed by their divisions to serve on this committee.  Additionally, one (1) classified employee, four (4) students and the Vice President of Business Services, or designee, shall also be voting members of this committee. The Chair of the committee will transmit to the Academic Senate President a list of the names of the voting membership of the committee no later than October 15.

Quorum:

Quorum shall consist of 50%+1 of the voting membership.

Meetings:

The committee’s meetings shall be open to all interested parties. There shall be at least three meetings per academic year, and more if needed.

Section L. Faculty Staffing Priorities Committee

Purpose and Mission:

The Faculty Staffing Priorities Committee develops criteria and guidelines for full-time faculty positions. This committee invites the campus community, by division, to present their requests for full-time faculty hiring needs. The committee listens to faculty presentations, prioritizes positions, and sends the list to the Academic Senate for ratification, and then on to the college president.

Charge:

The primary purpose of the Faculty Staffing Priorities Committee is to develop criteria for evaluating requests for full-time faculty positions and then to prioritize requests for full-time faculty positions.

Chair:

The Faculty Staffing Priorities Committee is chaired by a member of the committee. The committee will elect its Chair at its first meeting of the academic year and transmit the name of the Chair to the Senate President. The Chair of the committee serves a two (2) year term.

Membership:

The Faculty Staffing Priorities Committee has defined membership.

The Faculty Staffing Priorities Committee is comprised of the following eleven (11) committee members: the current Senate Executive committee, one (1) additional past senate president, and four (4) members at-large (one from student development/student services, one from vocational/technology area, and two from general education areas.), two (2) at-large members selected by the Senate Council.  The committee operates with the understanding that none of the members represent a constituent group but rather maintain a college-wide perspective. This structure is in place to allow the smallest departments and/or disciplines adequate representation, to avoid intra-departmental conflicts and to decrease the interference of campus politics and/or personality issues. The membership of this committee is appointed for two (2) consecutive years.

Quorum:

Quorum shall consist of 75%+1 of the voting membership.

Meetings:

The committee’s meetings shall be open to all interested parties. When the Staffing Priorities Committee deliberates and ranks faculty requests, it shall do so in executive session.  

Section M. One Book, One Campus Committee

Purpose and Mission:

The mission of the Ventura College One Book, One Campus Committee is to involve the entire Ventura College community in the interdisciplinary selection of and activities in support of the book selected for each Fall semester’s One Book, One Campus project.  The committee will ensure sustainability of the One Book, One Campus project interdisciplinary choice for the annual One Book, One Campus event at Ventura College.  The goal of the One Book, One Campus project is to support the celebration of reading and to foster interdisciplinary dialogue and networking across the campus.

Charge:

The committee’s primary charge is to develop a broad-based, interdisciplinary approach to selecting the One Book, One Campus book selection for Ventura College. The committee shall make an annual call for proposals no later than each Spring semester prior to Spring Break for the following Fall’s One Book, One Campus selection.  The committee’s other primary charge is to foster dialogue and help to develop campus-wide programming in support of the One Book, One Campus book selection.

Chair:

The One Book, One Campus Committee is chaired by a designee of the Academic Senate President.  The Academic Senate President shall announce his/her designee for Chair of the One Book, One Campus Committee for the upcoming academic year no later than the second to last scheduled Academic Senate meeting of the preceding academic year.

Membership:

The One Book, One Campus Committee does not have a defined membership.

Voting membership is open to all faculty who are appointed by their divisions to serve on this committee.  The Chair of the Committee will transmit to the Academic Senate President a list of the names of the committee’s “voting membership” no later than August 31.

Quorum:

Quorum shall consist of 50%+1 of the voting membership.

Meetings:

The committee shall meet at least once per semester in the Fall semester and more often as needed throughout the remainder of the year. The committee’s meetings shall be open to all interested parties.

                                                ARTICLE V - SENATE-UNION RELATIONSHIP

It is the view of the ASCCC that the purpose and functions of an Academic Senate differ considerably from those of an employee organization, both in viewpoint and substance (or scope) as described below.  However, these roles complement each other, and in fact close bonds of cooperation should exist between senates and employee organizations.

Employee Organizations and the Exclusive Representative

According to SB160 employee organizations represent their members in employment relations until (and if) a specific organization is certified as the exclusive representative.  “The scope of negotiation shall be limited to matters relating to wage, hours of employment, and other terms and conditions of employment.”  “Terms and conditions of employment” are then defined in the law so that the scope of representative is narrow.  However, consulting rights are granted to the exclusive representative on definition of educational objectives and curricular matters.  It is in this area that close cooperation between senates and employee organizations is essential to resolve overlap with the responsibilities and powers of the senate to make recommendations on academic and professional matters.  (See appendix 53203, 53204).  The scope of senates historically has been broad in California covering all academic and professional matters.  In addition, SB160, Section 3540, Article I, does not intend to restrict, limit or prohibit the full exercise of the functions of an Academic Senate unless it conflicts with existing collective agreements.