Verification Process

Verification is a process to confirm the information you provided on FAFSA (Free Application for Federal Student Aid). This may be random or because FAFSA data was incomplete, estimated or inconsistent. The U.S. Department of Education selects some students for the verification process. Also, the financial aid office may need to verify data if there is conflicting information.

As part of the verification process, you will be asked to complete a verification worksheet and may have to submit an IRS tax transcript, W-2s and 1099s. If you are a dependent student, you may be required to provide your parent(s) IRS tax transcript, W-2s and 1099s.

To view your aid status, as well as the forms required to complete verification at Ventura College, login to your MyVCCCD portal

1. Select the Student Services tab at the top of the page and scroll down to the Financial Aid Requirements channel.
2. The verification documents will be listed on the Financial Aid Requirements channel.

We may also send you emails telling you to complete verification. Please open and read all correspondence from us, then respond within 14 days.

For the 2012-2013 academic year:

The financial aid office no longer accepts signed copies of federal tax returns (1040, 1040A or 1040EZ) as required by federal regulations.

• You may use the IRS Data Retrieval Tool to transfer 2011 tax information to your FAFSA, OR
• Request an IRS tax return transcript.
• If you were not able to use the IRS retrieval Tool or changed the data that was transferred, we will need an IRS tax return transcript. We can no longer accept a copy of your tax return unless you filed a Puerto Rican or foreign tax return.
• Complete a Verification Worksheet that will direct you to give us the required documents.

For the 2013-2014 academic year:

The financial aid office no longer accepts signed copies of federal tax returns (1040, 1040A or 1040EZ) as required by federal regulations.

• You may use the IRS Data Retrieval Tool to transfer 2012 tax information to your FAFSA, OR
• Request an IRS tax return transcript.
• If you were not able to use the IRS retrieval Tool or changed the data that was transferred, we will need an IRS tax return transcript. We can no longer accept a copy of your tax return unless you filed a Puerto Rican or foreign tax return.
• Complete a Verification Worksheet that will direct you to give us the required documents.

NOTE: If you are applying for aid at other colleges, please make a copy of your IRS tax return transcript for your records before you submit it to the financial aid office. We will not keep paper copies.

• If you are a dependent student, complete the Dependent Verification Worksheet found in our forms link. Do not leave any section blank or incomplete. You and at least one parent must sign the worksheet before submitting it to our office. Also, submit relevant tax documents with your student ID at the top.

• If you are an independent student complete the Independent Verification Worksheet found in our forms link. Do not leave any section blank or incomplete. You must sign the worksheet before submitting it to our office. Also, submit relevant tax documents with your student ID at the top.

For the 2012-2013 academic year, you are strongly encouraged to submit all requested documentation by June 28, 2012, to receive a timely award with all possible funding.

The verification review process can range from 2 - 6 weeks. Submit copies of the requested documentation within 14 days of the request.

For the 2013-2014 academic year, priority deadline to complete file for Fall 2013 is June 13, 2013.

We strongly recommend that you submit all documents in person within 14 days of receipt of the verification notice.

Submit all documents at the same time to:

Ventura College
Attn: Financial Aid Office
4667 Telegraph Rd
Ventura, CA 93003

You may fax documents to our office at (805) 654-6383

• Remember to make photocopies for your records.
• Print your name and 9-digit Student ID number on each page of the documents that you submit.

If the information reported on your FAFSA is confirmed, the financial aid office can determine your eligibility for financial aid. We will notify you to check your financial aid eligibility on your MyVCCCD portal.

If we find conflicts between the data reported on your FAFSA and the information that you submitted to the financial aid office, you may be required to submit additional documentation. You can monitor the status of additional information on your MyVCCCD portal. The financial aid office may also be making corrections to your FAFSA.  A "Pending Corrections" document will be posted and cleared once we receive an accurate FAFSA. We will notify you to check your financial aid eligibility on your MyVCCCD portal.