Operational Committees

Operational committees exist to enable college administrative or organizational units to share information, conduct routine business, and discuss issues of mutual concern. Membership on operational committees is based on one’s assigned, appointed, or elected position at the college.

Administrative Council

Charge:  The Administrative Council serves as a staff meeting and discussion forum for the President, the Executive Vice President of Student Learning, the Vice President of Business Services, and the Deans.  The Academic Senate President and Classified Senate President are invited to participate on the Council for communication purposes.
Membership:  College President; Executive Vice President of Student Learning; Vice President of Business Services; deans and assistant deans. Guests: Technology Support Services Supervisor; Academic Senate President; Classified Senate President.
Chair:  Executive Vice-President (co-chair), Vice President for Business Services (co-chair)
Meetings:  First & Third Wednesdays of each month, 9:00 a.m., Campus Center Conference Room, Minutes 

Basic Skills Committee

Charge:  The Basic Skills Committee monitors college compliance with portions of Accreditation Standard IIA, and develops, recommends, coordinates strategies to help Ventura College students successfully acquire the basic skills necessary to succeed in college-level coursework.  This includes, but is not limited to: developing and implementing a plan to oversee the state basic skills funding dollars; serving as central forum for campus dialog on the topic of basic skills; seeking out and sharing effective practices developed at Ventura College and elsewhere; assisting in the identification and acquisition of necessary resources to enhance basic skills courses. The faculty Co-Chair of the Basic Skills Committee serves as a member of the Accreditation Steering Committee.
Membership:  Dean, Institutional Effectiveness, English & Learning Resources; Dean, Math & Science; Department Chairs, English as a Second Language, Language Arts, Math; faculty representative, Reading; faculty representative, Student Success Team.
Chair:  Dean, Institutional Effectiveness, English & Learning Resources (co-chair), elected faculty co-chair
Meetings:  First Monday of each month, LRC-114, Minutes

Co-Curricular Fund Committee

Charge:  The Co-Curricular Fund Committee assists the Vice President of Business Services in determining the allocation of the college student co-curricular fund, which is used to support or supplement class-related activities such as men’s and women’s intercollegiate athletics, performing arts, lectures, concerts and musical productions.
Membership:  Vice President of Business Services; one full-time faculty member from each participating division; one classified representative; three student representatives including the Associated Students President and the Associated Students Treasurer or Executive Secretary; and one member-at-large appointed by the College President
Chair:  Vice President of Business Services
Meetings:  Once per year, Location to be determined

Department Chair & Coordinator Council

Charge:  The Department Chair and Coordinator Council provides a forum for the discussion of academic issues that affect department chairs, facilitators and coordinators, and makes recommendations to the Administrative Council.
Membership:  Executive Vice President of Student Learning; department chairs (or vice chairs); coordinators; Academic Senate President (or designee); deans.
Chair:  Executive Vice President of Student Learning
Meetings:  Last Tuesday of the month, 3:00 p.m., Campus Center Conference Room, Minutes

Disabilities Accommodations Committee

Charge:  The Disabilities Accommodations Committee makes recommendations about requests for substitutions or waivers of graduation requirements due to a disability.  The Committee also mediates disagreements about disability accommodations.
Membership:  Two representatives from the EAC; two members of the faculty with knowledge of disabilities; two members of the faculty from the discipline involved in the accommodations request.
Meetings:  As needed

Facilities Oversight Group (FOG)

Charge:  The Facilities Oversight Group (FOG) monitors college compliance with Accreditation Standard IIIB and provides coordination for the periodic revision for the Facilities Master Plan.  FOG oversees and develops the vision of campus facilities including aesthetics, locations of buildings, blending of new facilities into the current scheme of architecture and student/public expectations and experiences.  In addition, the FOG controls to a great extent the exterior design of facilities projects, including structural configuration, color schemes, signage, landscape, walkways and general campus orientation.  As part of the college planning, program review and budget allocation cycle, FOG receives requests for facilities improvements and campus use and development from the College Planning Council and other interested parties and creates an implementation plan to advance these requests.  The Chair of FOG serves as a member of the Accreditation Steering Committee. 
Membership:  Vice President of Business Services; Director, Facilities, Maintenance & Operations; the lead individual for each facilities project currently in the planning stage, and faculty and classified staff representatives interested in participating.  The membership is open and fluid to address those college facility needs that are identified as important for the Committee to properly address its charge.
Chair:  Vice President of Business Services
Meetings:  4th Thursday of each month, 2:30 p.m., Campus Center Conference Room

Health and Safety Committee

Charge:  The Safety Committee aids and advises both management and employees on matters of safety and health pertaining to college operations.  Members discuss safety policies and provide recommendations, review accidents, discover unsafe conditions and practices, and provide recommendations for preventing future occurrences and/or correcting unsafe conditions.  In addition, the Committee provides educational safety information for all staff, evaluates the progress of the college’s accident prevention efforts, and monitors facility inspections.
Membership:  Members come from various campus departments and divisions including the Student Health Center; Campus Police; Human Resources; Athletic Trainer; Health Sciences; Athletics; Vice President of Business Services, and the District Risk Manager; appointed SEIU representative.  
Chair:  Maintenance Supervisor
Meetings:  One meeting per semester, Minutes

Institutional Review Board (IRB)

Charge:  The Institutional Review Board (IRB) exists as a safeguard to promote ethical and responsible treatment of human subjects/participants in research.  Federal policies require that each project involving studies with human subjects be reviewed to consider the rights and welfare of the subject involved, the appropriateness of the methods used to secure informed consent, and the balance of risks and potential benefits of the investigation.  Some types of activities are specifically exempt from IRB review.  These include: (1) non-intrusive observation of subjects in public places, (2) data-gathering from class members for classroom purposes (e.g., class exercises, course evaluations), and (3) needs assessment or evaluation data intended to remain within the Ventura College community. 
Membership:  Director of Institutional Research; Dean, Distance Education, Professional Development, Social Science & Humanities; ; two faculty members; one person from outside Ventura College.  Additional faculty or staff members may serve in an advisory capacity where appropriate.
Chair:  Dean, Distance Education, Professional Development, Social Science & Humanities (co-chair); Faculty Co-Chair elected by the Committee
Meetings:  As needed

Sabbatical Leaves Committee

Charge:
Membership:
Chair:
Meetings:

Student Conduct Hearing Committee

Charge:  Upon the recommendation of the Assistant Dean of Student Services, the Student Conduct Hearing Committee is convened to hear testimony, examine witnesses and receive all evidence pertaining to charges of student misconduct.  The Committee judges the relevancy and weight of testimony and evidence, and makes a recommendation for the disposition of the charge to the College President.
Membership:  One administrator (other than the Assistant Dean of Student Services); one faculty member, and one student, drawn from a pool established annually by the College President
Chair:  Designated by the College President
Meetings:  As needed

Student Grievance Committee

Charge:  Upon the recommendation of the Assistant Dean of Student Services, the Student Conduct Grievance Committee is convened to hear testimony, examine witnesses and receive all evidence pertaining to student grievances.  The Committee judges the relevancy and weight of testimony and evidence, and makes a recommendation for the disposition of the grievance to the College President.
Membership:  One administrator (other than the Assistant Dean of Student Services); one faculty member, and one student, drawn from a pool established annually by the College President
Chair:  Designated by the College President
Meetings:  As needed

Student Scholarship Committee

Charge:  The Student Scholarship Committee reviews scholarship applications and makes recommendations for the awarding of both on and off-campus scholarships.
Membership:  (appointed by Ventura College Foundation Board): Four faculty members (including both instructional and counseling faculty); two classified members; two student representatives, and four College Foundation members (Executive Director, Assistant to the Executive Director, and two members of the Foundation Board)
Chair:  Elected by the Committee; may carry over year-to-year
Meetings:  Two meetings per week for approximately three weeks, usually beginning in March.

Student Success Team

Charge:  The Student Success Team monitors college compliance with Accreditation Standard IIB and supports and promotes the coordination of effective and positive service to Ventura College students.  The Team fosters communication and collaboration among the different student service programs and between student services and instruction.  The Dean of Student Services and an elected member of the Student Success Team serve as members of the Accreditation Steering Committee.
Membership:  Dean of Student Services, facilitators, coordinators, and the department chairs of Student Services offices and programs
Chair:  Dean of Student Services
Meetings:  2nd Monday of the month, 1:00 p.m., Student Services Center Conference Room

Technology Committee

Charge:  The Technology Committee monitors compliance with Accreditation Standard IIIC and provides coordination for the periodic revision for the campus Technology Plan.  The Technology Committee is charged with developing and recommending the long-term campus technology plan based on college program review data and the District Technology Plan.  It reports and makes recommendations to the Vice President of Business Services and the Budget and Resource Council (BRC).  In addition, the Committee reviews the plan annually, makes recommendations for revisions as needed, ranks priority of technology spending based on program review data, and serves as a forum for discussing campus technology issues.  Recommendations from the Technology Committee are also referred to the College Planning Council.  The Chair of the Technology Committee serves as a member of the Accreditation Steering Committee. 
Membership:  Vice President of Business Services; faculty Co-Chair of BRC; two managers selected by the Vice President of Business Services; one full-time faculty member from each division; Academic Senate President or designee; Classified Senate President or designee; Technology Support Services Supervisor; Director of Technical Support Services; Instructional Technologist; Instructional Designer; Learning Resources Supervisor; EAC representative; Technical Data Specialist; Executive Vice President of Student Learning; Associate Vice-Chancellor of Information Technology
Chair:  Technology Support Services Supervisor. A co-chair may be elected at the discretion of the committee. Meetings:  At least once a semester, Minutes

Title IX Committee

Charge:  Members of the Title IX Committee review existing programs and policies to make recommendations in accordance with Title IX, which calls for equal educational opportunity without discrimination on the basis of gender.
Membership:  Athletic Director; Sexual Harassment Intake Facilitators; Assistant Dean of Student Services; a counselor; Coordinator, Student Health Services; student representatives, and other interested faculty and staff.
Chair:  Tim Harrison, Dean, Athletics, Communication Studies, ESL/ENGM, Foreign Languages, Health, Kinesiology & Off-Campus Programs.  tharrison@vcccd.edu or (805) 289-6121 
Meetings:  As needed