Governance Committees

The charter for governance groups is derived from law and regulation, which outline specific areas in which consultation is mandated (Title 5§.53200c).  The composition of governance committees is representative of college constituencies.

Academic Senate

Charge:  The Academic Senate represents the faculty in the formation of college and district policy on academic and professional matters and addresses all matters either directly or through its designated committees (Curriculum Committee, Faculty Professional Development Committee, Faculty Staffing Priorities Committee, Learning Communities Committee, Sabbatical Leaves Committee, Student Learning Outcomes Committee).  The Senate assumes responsibilities as required by state law. Members of the Academic Senate Executive Committee serve on the Accreditation Steering Committee and contribute to the assessment of Accreditation Standard IV.
Membership:  As outlined in the Senate Bylaws to ensure full representation of the faculty within divisions and/or disciplines, or as amended by the Senate Council
Chair:  Academic Senate President
Meetings:  1st and 3rd Thursdays, 1:30 – 3:30 p.m., MCW-312, Minutes

Accreditation Steering Committee

Charge:  The Accreditation Steering Committee monitors the status of the college's compliance with accreditation standards and is responsible for the coordination of the effort to prepare the self-study and mid-term reports.  Recommendations from the college self-study and the Accrediting Commission referred to the College Planning Committee for incorporation into the college plan.
Membership:  President; Executive Vice President; Vice President of Business Services; Dean, Institutional Effectiveness, English & Learning Resources (who also serves as the Accreditation Liaison Officer); Academic Senate Executive Committee; Basic Skills Committee Co-Chair; Budget and Resource Council Co-Chair; Classified Senate Executive Committee; College Planning Council Co-Chair; Curriculum Committee Co-Chair; Distance Education Co-Chairs; Faculty Professional Development Committee Chair; FOG Chair; Student Learning Outcomes Committee Co-Chairs; Dean, Student Services; Student Success Team Representative; Technology Committee Chair; Library and Learning Resources Committee Chair
Chair:  Dean, Institutional Effectiveness, English & Learning Resources (co-chair), Academic Senate President or designee (co-chair)
Meetings:  Scheduled As Needed, Minutes

Budget Resource Council (BRC)

Charge:  The Budget and Resource Council monitors college compliance with Accreditation Standard III.D and makes recommendations to the Vice President on budget development, maintenance and operations, and other programs within the purview of the Vice President of Business Services. In addition, the BRC identifies funding sources to advance the initiatives that emerge through the college planning and program review process.  The faculty Co-Chair of the BRC serves as a member of the Accreditation Steering Committee.
Membership:  Vice President of Business Services; Executive Vice President of Student Learning; Dean, Institutional Effectiveness, English, & Learning Resources; two managers selected by the College President; Director, Facilities, Maintenance & Operations; one full-time faculty member from each division; Academic Senate President or designee; Classified Senate President or designee; College Fiscal Services Supervisor; three classified representatives; one AFT representative; one student representative, and one member-at-large appointed by the College President
Chair:  Vice President of Business Services; Faculty Co-Chair selected by the Council
Meetings:  3rd Wednesdays, 1:30 – 3:00 p.m., Campus Center Conference Room, Minutes

Classified Senate

Charge:  The Classified Senate supports and advocates for all classified staff, including classified supervisors and confidential staff, on matters of participatory governance. The Senate interfaces with the college management in the implementation of college goals and objectives, and collects, evaluates, disseminates and receives non-bargaining information for and from classified staff as appropriate. Members of the Classified Senate Executive Committee serve on the Accreditation Steering Committee and contribute to the assessment of Accreditation Standard IV.
Membership:  Representatives as specified in the Senate Bylaws to ensure full representation of the classified staff, or as amended by the Senate Council; invited SEIU representative.
Chair:  Classified Senate President
Meetings:  2nd Wednesdays, 12:00 noon, Campus Center Conference Room, Minutes

Classified Staffing Priorities Committee

Charge:  The Classified Staffing Priorities Committee is a subcommittee of the Classified Senate.  As part of the college planning program review and budget allocation cycle, the Staffing Priorities Committee receives recommendations for staff positions from the College Planning Council and submits recommendations to the President.
Membership:  The classified Staffing Priorities Committee is comprised of a minimum of five members of the Classified Senate including the Senate President, and at least one Classified Supervisor.  The committee operates with the understanding that none of the members represent a constituent group but rather maintain a college-wide perspective.  This structure is in place to allow the smallest departments and/or disciplines adequate representation, to avoid intra- department conflicts and to decrease the interference of campus politics and/or personality issues.  The membership of this committee is appointed for two consecutive years.
Chair:  Elected at the first meeting
Meetings:  As needed

College Planning Council (CPC)

Charge:  The College Planning Council is a participatory governance committee that monitors college compliance with Accreditation Standard I.  As part of the college planning, program review and budget allocation cycle, the College Planning Council reviews the Educational, Facilities, and Technology Master Plans and calls for their revision in accordance with an established cycle; proposes a limited number of three-year strategic goals based on the Educational Master Plan to form the basis for the college's Strategic Plan; establishes the college planning parameters each spring; recommends priority lists for new programs and initiatives that emerge through the annual planning and program review process; responds to administration's recommendations for program growth, reduction and discontinuance; and contributes to the development of the college's Annual Report by documenting the progress made on the Strategic Plan.  The Faculty Staffing Priorities Committee, a subcommittee of the Academic Senate, prioritizes recommendations for growth faculty positions.  The Classified Staffing Priorities Committee, a subcommittee of the Classified Senate, prioritizes recommendations for growth classified positions.  The faculty Co-Chair of the College Planning Council serves as a member of the Accreditation Steering Committee.
Membership:  College President; Executive Vice President; Vice President, Business Services; Dean, Institutional Effectiveness, English & Learning Resources; fifteen faculty members drawn from all divisions (appointed by the Academic Senate as follows: the current Senate Executive committee, one (1) additional past senate president and ten (10) at-large members [two (2) from student services, two (2) from vocational/ technology areas, and six (6) from general education areas, at least one (1) of whom should be a teacher in a basic skills area]; three classified staff members; three classified supervisors; three student representatives.  All managers and supervisors shall serve on this committee in an ex-officio, non-voting but participatory fashion. Voting membership shall be limited to faculty, classified staff and student members. (Committee Comp Breakdown:  6 Managers/Supervisors; 3 Classifieds; 3 Students; 15 Faculty // Voting: 15 Faculty; Up to 6 Non-Faculty)
Co-Chairs:  Academic Senate President, or designee; Dean, Institutional Effectiveness, English & Learning Resources
Meetings:  4th Wednesdays, 3:00 – 4:30 p.m., MCW-312, Minutes
Additional meetings may be scheduled, as necessary.  During Program Review (each fall) additional meeting times will be scheduled.

Curriculum Committee

Charge:  The Curriculum Committee, a subcommittee of the Academic Senate, has the sole responsibility and authority to initiate and evaluate the programs and curricula of the college in terms of purpose, content, revision and methods of instruction.  The Curriculum Committee makes direct recommendations to the Governing Board with respect to all academic, occupational and technical education courses and instructional programs of study. The Curriculum Committee conducts review of all credit and non-credit programs and curricula in accordance to the California Code of Regulations, Title 5 and as guided by the Program and Course Approval Handbook published by the California Community College Chancellor’s Office.  The Curriculum Committee conducts curricular reviews in a timely and regular basis to ensure that the all courses are updated on a periodic cycle to ensure currency and viability for articulation.  The Curriculum Committee conducts annual training for persons involved in curriculum development and review, in compliance with the California Community College Chancellor’s Office requirement for local curriculum approval certification.  In addition, the Committee monitors compliance with portions of Accreditation Standard IIA.  The faculty Co-Chair of the Curriculum Committee serves as a member of the Accreditation Steering Committee.
Subcommittees:  The Curriculum Committee has established three standing subcommittees: (1) Philosophy and General Education, (2) Curriculum Technical Review & Prerequisites, and (3) Distance Education Curriculum Review.  These subcommittees will respond directly to the Curriculum Committee on an “as needed” basis and whenever courses and/or programs related to the topics listed above are placed on the Curriculum Committee agenda.  The charge and composition of all Curriculum Committee subcommittees shall be determined, reviewed and approved by the Curriculum Committee and on an annual basis and no later than Sept 15 of each academic year.  Also, the Curriculum Committee will appoint additional subcommittees, ad hoc committees or task forces for such special studies as are needed.
Membership:  The Curriculum Committee has a defined membership. Voting members of the Curriculum Committee shall be faculty appointed by their respective divisions prior to the start of the academic year. Membership shall be non-proportional, with each division receiving two (2) members.  Additionally, one AFT representative, a librarian, the Articulation Officer and the Faculty Co-Chair shall also be voting faculty members of the Committee but shall not serve as Divisional representatives to the committee.  Ex-officio, non-voting members of the Curriculum Committee shall include the following: Recorder (Administrative Assistant to the Chief Instructional Officer, or designee), the college Registrar, the Chief Instructional Officer (who shall also serve as Co-Chair of the Committee), ASB President, or designee, and Academic Deans.
Co-Chairs:  The Curriculum Committee is co-chaired by: (1) a faculty member nominated and voted on by the Curriculum Committee and (2) the Executive Vice President. The Curriculum Committee will accept nominations and vote for the Faculty Co-Chair for the upcoming two year academic term no later than the last Curriculum Committee meeting in October of the academic year preceding his/her term.  The Faculty Co-Chair of the Curriculum Committee shall serve a two year term commencing in June and ending in May and does not serve as one of the Division representatives.
Meetings:  1st and 3rd Tuesdays, 3:00 – 5:00 p.m., Campus Center Conference Room, Minutes.

Distance Education Committee

Charge:  The Distance Education Committee, a subcommittee of the Faculty Professional Development Committee, provides a collaborative venue to share and promote effective practices and techniques that contribute to the quality and growth of distance education at Ventura College, including web enhanced on-ground courses, partially-online courses, and fully-online courses.  In addition, the Committee is responsible for drafting the college’s Distance Education Master Plan, and for providing advice to the Administration, the Academic Senate’s Curriculum Committee and the Technology Committee about procedures that can help to sustain and managing the distance education infrastructure.  In addition, the Distance Education Committee monitors compliance with portions of Accreditation Standard IIA, IIB, IIC and IIIC. The Co-Chairs of the Distance Education Committee serve as members of the Accreditation Steering Committee.
Membership:  Dean, Distance Education, Professional Development, Social Science & Humanities; Instructional Designer, Instructional Technologist, interested faculty who teach online or who want to teach online; faculty or classified representatives from Counseling, Learning Center, Tutoring, Educational Assistance Center.
Chair:  Dean, Distance Education, Professional Development, Social Science & Humanities (co- chair); elected faculty co-chair
Meetings:  As determined by the membership at the first meeting (currently the first Tuesday of each month). Minutes

Faculty Professional Development Committee

Charge:  The Faculty Professional Development Committee, a subcommittee of the Academic Senate, is charged with (1) developing equitable processes for the disbursement of contractually-obligated professional development funds; (2) developing of Flex Week activities, and (3) hosting other professional development activities related to academic professional and pedagogic matters that foster the continued professional growth of the members of the faculty as specialists within their disciplines as well as community college educators.  In addition, the Faculty Professional Development Committee monitors compliance with portions of Accreditation Standard IIIA.  The Chair of the Faculty Professional Development Committee serves as a member of the Accreditation Steering Committee.
Membership:  Open to all interested faculty members
Meetings:  1st Wednesday of the month, 1:30-3:00, MAC-200, Minutes

Philosophy and General Education Committee

Charge:  Philosophy and General Education is a subcommittee of the Curriculum Committee, which is a subcommittee of the Academic Senate.  It is a forum for faculty and staff to discuss concerns and goals dealing with the philosophy of the college, general education requirements, and general academic policies relating to the curriculum.  The subcommittee forwards recommendations to the Curriculum Committee for action.
Membership:  Articulation Officer; one Counselor; one representative from each of the divisions.
Chair:  Elected by the committee
Meetings:  As needed, or once a semester

Staffing Priorities Committee

Charge:  The Staffing Priorities Committee is a subcommittee of the Academic Senate.  As part of the college planning, program review and budget allocation cycle, the Staffing Priorities Committee receives recommendations for faculty positions from the College Planning Council and submits recommendations to the President. Membership: The Faculty Staffing Priorities Committee is comprised of the following eleven committee members: the current Senate Executive committee, one additional past senate president, four members at-large (one from student development/student services, one from vocational/technology area, and two from general education areas.), and two (2) additional at-large members selected by the Senate Council. The committee operates with the understanding that none of the members represent a constituent group but rather maintain a college-wide perspective. This structure is in place to allow the smallest departments and/or disciplines adequate representation, to avoid intra-departmental conflicts and to decrease the interference of campus politics and/or personality issues. The membership of this committee is appointed for two consecutive years.
Chair:  Elected at the first meeting
Meetings:  As needed, Minutes

Student Learning Outcomes Oversight Committee

Charge:  The Student Learning Outcomes Committee monitors college compliance with Accreditation Standard IB, IIA, and IIB, and is charged with overseeing the process of developing, assessing, and refining program, course and institutional SLOs and SUOs. The committee also provides vision and leadership for outcomes-based assessment; establishes a plan and timeline for the development and assessment of SLOs; and monitors and evaluates the process of assessing SLOs for courses, programs, and services.  The SLO Committee recommends improvements to the SLO process to the Academic Senate, and documents SLO efforts and results for accreditation.  The co-chairs of the Student Learning Outcomes Committee serve as members of the Accreditation Steering Committee.
Subcommittees:  At its discretion, SLOOC may establish subcommittees as it sees fit.  These subcommittees will respond directly to the SLOOC.  The charge and composition of all SLOOC subcommittees shall be determined, reviewed and approved by SLOOC on an annual basis and no later than Sept 15 of each academic year.  Also, SLOOC may appoint ad hoc committees or task forces for such special studies as are needed.  All subcommittees and task forces of SLOOC related to instructional matters and/or student services matters shall be composed predominately of faculty members. All subcommittees and task forces of SLOOC not directly related to instructional matters and/or student services matters shall have no less than one faculty member on said subcommittee or task force
Membership:  Dean, Institutional Effectiveness, Communication & Learning Resources; six faculty members drawn from all academic divisions (appointed by the Academic Senate); two student services faculty: one library faculty; one academic dean; two classified staff members (appointed by the Classified Senate); three classified supervisors (A&R Supervisor, LRC Supervisor, Financial Aid Supervisor); one Business Services representative; one Distance Education representative; one student representative (appointed by ASB); and two faculty SLO facilitator(s)
Chair:  Dean, Institutional Effectiveness, Communication & Learning Resources (co-chair); elected faculty co-chair
Meetings:  Monthly (currently the first Wednesday of the month), MCW-312, Minutes